Financial Assistant

Queen's University

11d

About The Position

Reporting to the Manager, Financial Reporting & Budgeting, the Financial Assistant is responsible for providing financial administrative and general accounting support to the Faculty Office units and academic departments across the Faculty of Arts and Science ("Faculty"). The Financial Assistant is a key contact for guidance relating to University policies and procedures. Responsibilities include processing financial transactions, providing guidance and reviewing expense claims, preparing journal entries, and account reconciliations. This position completes accounting and bookkeeping activities which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates and/or collections. This position processes, records, tracks, and audits department's financial transactions and generates reports. This position also provides guidance to others on policies and procedures.

Requirements

Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. in business administration preferred.
More than 2 years and up to and including 3 years of experience.
Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
Provide information to others that requires technical or administrative explanation or interpretation.
Attempts to resolve a difficult or challenging interpersonal situation or, overcome resistance to gain cooperation.
Adapt messages to meet the needs of the intended audience.
Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
Participate in project team meetings and is involved in developing individual and team project plans.
Identify new problems and seeks information and input to fully understand the cause.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Break down concrete issues into parts and synthesizes information succinctly.
Respect diversity and promotes inclusion in the workplace.
Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Nice To Haves

Experience in client and/or customer experience functions considered an asset.
Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
Experience working at a post-secondary education institution considered an asset.
Consideration may be given to an equivalent combination of education and experience.

Responsibilities

Processes financial transactions and records them in department operating accounts.
Performs bookkeeping procedures which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates, and/or collections.
Provides input into the review, development and implementation of administrative and financial policy, procedures, and guidelines.
Provides general guidance to others on policies and procedures.
Monitors and reconciles the department's procurement card account.
Liaises with department staff on payroll requirements and data entry.
Processes purchase requisitions for approval, places purchases orders, tracks orders, and verifies receipt of goods.
Maintains confidential employment files and records.
Reviews and processes professional expense reimbursement claims.
Assists with invoicing and recording accounts receivables.
Performs monthly and quarterly bank reconciliations.
Other duties as required in support of the department and/or unit.