Grant Financial and Inventory Officer (Budget Analyst 3)

State of Iowa•Windsor Heights - 50324 - Polk County, IA

14d•Onsite

About The Position

The Iowa Department of Homeland Security and Emergency Management, Response Division, is seeking a detail-oriented and highly motivated self-starter to join the Non-Disaster Grants and Administration Bureau. The candidate must have superb computer skills and communication skills, and the ability to read and interpret federal and state regulations related to grants and financial management. The position requires on-site work and may involve long hours and weekend work during disaster response operations or sensitive events. Travel may also be required.

Requirements

Superb computer skills
Superb communication skills
Ability to read and interpret federal and state regulations related to grants and financial management
Ability to handle pressure and perform tasks effectively, efficiently, and properly during disaster response operations
Ability to work independently or as part of a team
Ability to work a minimum of 40 hours a week
On-site work location required
6 months experience, 12 semester hours, or a combination of both in accounting or the accounting field (Selective 002)
6 months experience, 12 semester hours, or a combination of both in one or in a combination of the following areas: accounting, auditing, budgeting, economics, or finance (Selective 208)
Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.
Three years of full-time work experience in professional level budget analysis or fiscal management, and a total of four years of education and/or full-time experience, where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
Graduation from an accredited college or university with a master's degree in business administration or public administration, two years of full-time work experience in professional level budget analysis or fiscal management, and a total of four years of education and/or full-time experience, where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

Nice To Haves

Detail oriented
Highly motivated self-starter
Analytical team player

Responsibilities

Process payments through the EMGrants and State Accounting System.
Audit accounting transactions and related documents for compliance with State and Federal policies.
Resolve discrepancies between purchase orders and invoices.
Monitor outstanding invoices and work with vendors to obtain them in a timely manner.
Investigate and resolve vendor inquiries into past due accounts.
Apply state and federal regulations to ensure payments are allowable and charged to the proper accounts.
Interpret and apply guidelines set forth by DAS-SAE for compliance.
Assist with grant financial monitoring and accounts payable tasks.
Review sub recipient procurement policies and other written procedures.
Confirm vendors and applicants for debarment and suspension.
Strategize effective alternatives for grant fund reallocations with grant managers.
Work directly with State and Federal Auditors, providing necessary reports or documents.
Assist with the preparation of the GAAP package.
Reconcile the department's accounting system with the State's accounting system for all grants.
Perform financial budget oversight of the Radiological Emergency Preparedness Program (REP), the State and Local Cybersecurity Grant Program (SLCGP), the State Individual Assistance Program, and the State Disaster Case Advocacy Program.
Perform performance-based budgeting and analysis on new and existing programs.
Recommend budget adjustments and other improvement measures.
Track grant expenditures and ensure projects are completed on schedule per grant agreements.
Reconcile the department's accounting system with personal tracking spreadsheets and the State's accounting system.
Assist in budget preparation and enter budgets into the State's budget system and EMGrants.
Manage inventory to ensure compliance with state and federal requirements.
Utilize the inventory management database to verify items and ensure accuracy.
Conduct virtual or on-site visits to verify inventory locations.
Draft site visit reports and file accordingly.
Report inventory discrepancies to supervisor and grant managers.
Resolve inventory discrepancies and provide inventory reports.
Serve as the primary staff member with cash receiving and deposit functions.
Review daily warrant register and daily processing packet.
Review payment claims to ensure required supporting documents are attached properly and apply pre-audit approval.
Assist with the main office phone line and office mailings.