Financial Analyst

City of New York • New York, NY

3d • $73,001 - $80,000 • Onsite

About The Position

The Campaign Finance Board (CFB) is seeking a Financial Analyst to join the Operations and Finance division. This role will report to the Director of Finance and focus on managing the CFB’s Fiscal and Accounts Payable Operations. The Financial Analyst will ensure all processes align with city-mandated directives and will be crucial in managing the increasing volume and complexity of accounts payable operations. Key responsibilities include invoice review and processing, vendor communication, data validation, and coordination with various city agencies. The position will also contribute to improving AP workflows, enhancing internal controls, assisting with reconciliations and year-end reporting, and ensuring compliance with fiscal accountability and audit standards. The selected candidate will gain a comprehensive understanding of the agency's operations and how financial responsibilities support its mission.

Requirements

• Understanding of procurement processes and documentation standards.
• Familiarity with financial and operational procedures, including invoice payments, budget modifications, and purchase orders.
• Awareness of diversity, equity, and inclusion (DEI) principles for operational accessibility.
• Experience using FMS2/3 and info advantage reports.
• Knowledge of FMS2/Crystal Reports.
• Proficiency in Microsoft Excel at a medium to advanced level.
• Strong writing, research, analytical, editing, and oral communication skills.
• Experience with creating dashboards, pivots, PowerPoint presentations, and tracking platforms.
• Capacity to document internal processes with clear, step-by-step instructions.
• Ability to collaborate effectively with teams, senior management, and external departments (CFB Tech and EEO/DEI Office).
• Ability to analyze financial data and reports and make recommendations.
• Ability to prioritize, multitask, and manage time efficiently in a dynamic environment.
• Ability to support leadership with organized, clear, and accurate data tracking.
• Team Player with a positive attitude and respectful manners.
• Maintains accuracy when reviewing invoices, processing payments, or preparing financial reports.
• Open to learning, adopting new systems or directives, and suggesting ways to streamline AP processes.
• A minimum of one-year experience working in city government and experience using FMS2/3, Info advantage reports.
• A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
• A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or
• Education and/or experience equivalent to “1” above.

Nice To Haves

• Experience in NYC government finance and procurement functions.
• Experience using PASSPort and FMS systems.
• Knowledge in Project Management Tools.
• Demonstrated interest and commitment to public service.
• Advance excel and Microsoft office applications.
• Familiarity with project management tools like Monday.com, Miro, etc

Responsibilities

• Running weekly InfoAdvantage expense reports to support timely review and reconciliation of agency spending.
• Manage various assigned division’s contracts and procurements per fiscal year.
• Process and approve invoices and process vouchers in FMS3 in accordance with established procedures and internal controls.
• Create processing standard operating procedures.
• Utilizing FMS2 to prepare and initiate OTPS budget modification requests.
• Track OTPS Budget Mods against adopted budget and document changes.
• Conducting monthly reviews of the FMS3 Aged Open Report to analyze outstanding purchase orders, identify items open more than sixty days, and coordinate the closeout and de-encumbrance of remaining funds as appropriate.
• Monitor contract-related payments to ensure they align with approved contract scope of work, contract terms, rates, and funding levels.
• Track campaign penalties, repayments, and approved payments to campaigns using excel, or other software.
• Assist with month-end and year-end close processes, including journal entries, accruals, and reconciliations.
• Work with the EEO/DEI Office to ensure Operations & Finance division work is accessible and all inclusive. Not limited to policies, procedures and other standard operating procedures.
• Meet with assigned program staff and vendors to discuss statement of accounts or other concerns.
• Assisting the Director of Finance with related fiscal, analytical, and operational assignments as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level