Financial Analyst, Principal - College of Medicine, Tucson

The University of Arizona•Tucson, AZ

8d•Onsite

About The Position

The Financial Analyst, Principal is a member of the College of Medicine–Tucson Finance Team, providing operational and financial management support to assigned academic departments and centers. The position monitors budgets, produces financial reports, and manages financial operations for assigned departments or centers and their faculty, with an emphasis on accuracy, compliance, institutional policies, and generally accepted accounting principles. It requires attention to detail, strong communication, and the ability to work in a fast-paced environment. The position manages UA and UA Foundation accounts, oversees budget development and expense management, and prepares financial analyses and reports. It serves as the designated fiscal officer for assigned accounts and reviews and approves transactions in UAccess Financials. The role also supports annual budgeting and quarterly forecasting, payroll and effort reconciliation, sponsored awards and sub-awards, and financial documentation for concurrences and RPPRs. The Financial Analyst, Principal supports the Administrative Operations Manager in guiding lower-level financial staff and students, provides training and guidance to faculty and staff on institutional processes, and handles ongoing communications with administrative and research staff, Principal Investigators, accountants, other departments, and departmental or center leadership. The position is full-time, 40 hours per week, and visa sponsorship is not available.

Requirements

Bachelor's degree or equivalent advanced learning attained through professional-level experience.
At least five years of relevant work experience, or an equivalent combination of education and work experience.
In-depth knowledge of accounting practices, procedures, and generally accepted accounting principles.
Excellent organization and time-management skills.
Ability to take initiative and be self-motivated.
Ability to multitask across projects and daily assignments.

Nice To Haves

Bachelor's degree in Accounting or a related area with accounting coursework.
Progressively responsible accounting experience and coursework, including at least one year of professional accounting experience with broad exposure to accounting principles, practices, and procedures.
At least two years of experience managing employees.
At least four years of experience using Microsoft Access, Excel, and Word.
At least four years of experience managing state, discretionary, sponsored, and gift funds, including experience using the University of Arizona's UAccess Financials, UAccess Employee, and UAccess Analytics systems.
At least two years of experience working with federal awards and sponsor requirements, including operationalizing grants, handling complicated funding plans due to grant activity, and working with cost share.

Responsibilities

Manage financial operations and fiscal responsibilities for UA and UA Foundation accounts in assigned departments or centers, ensuring accuracy, compliance, and alignment with financial policies and institutional guidelines.
Oversee budget development, expense management, and financial reporting, tracking financial transactions related to departmental operations.
Serve as designated fiscal officer for UA and UA Foundation accounts and review and approve transactions in UAccess Financials, including P-Card transactions, Disbursement Vouchers, Travel Authorizations, Expense Reports, Salary Expense Transfers, capital asset chart-of-accounts matters, and workflow eDoc requests.
Assist with the All-Funds Annual Budget process and Quarterly Forecasting, gathering salary data and projecting operational expenses, travel, capital equipment costs, and other budget items.
Prepare complex financial analyses and reports for the Administrative Operations Manager, identifying findings, risks, and potential funding gaps for faculty and staff at risk of losing grant support.
Generate and review monthly and quarterly financial reports with departmental or center financial staff and Principal Investigators to ensure budget alignment.
Review department-sponsored notices of awards and contracts, assess financial terms and budget compliance, and coordinate implementation of financial aspects with lower-level staff.
Oversee effort distribution, position allocations, and salary expense transfers, including retroactive adjustments to the budget start date.
Conduct monthly and quarterly payroll reconciliation and approve federal effort certifications twice annually.
Initiate, manage, and close out sub-awards; oversee financial tracking, invoicing, and reconciliation; and monitor performance and payments against approved budgets.
Serve as finance liaison for concurrences and RPPRs, provide financial analysis and documentation, and collaborate with Sponsored Projects and external sponsors.
Support the Administrative Operations Manager in leading lower-level financial staff and students, ensuring efficient daily work and completion of deadlines.
Assist in staff development and share financial analysis and modeling techniques.
Provide guidance and training to department or center faculty and staff on institutional processes, policies, and procedures.
Review and respond to daily emails and voicemails from administrative staff, research staff, Principal Investigators, accountants, other departments, and departmental or center leadership.