WIC Financial Analyst II

TX-HHSC-DSHS-DFPS • Austin, TX

3d • Hybrid

About The Position

Under the direction of the WIC Financial Manager serves as contract liaison for the WIC funds management team which involves financial analysis and regulatory work including the application of state and federal regulations. Develops and implements program policy and procedure regarding funds management.
Responsible for billing, tracking, monitoring, and reporting for contracted local agencies to support WIC activities. Participates in program planning, and serves as program expert regarding funds management, service delivery system methods, outputs, budgeting, and allowable program costs. Prepares reports regarding funds distribution, application of program policy and procedure, local agency monthly participation, incentive funding, and historical financial data, analyzes these reports, and recommends change regarding budgeted amounts, contractors, and program policy and procedure.
Serves as financial liaison for local agency directors, vendor contractors and provides guidance and technical assistance on program services and the availability and use of earned administrative surplus funds (asset and liability tracking/analysis). Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Requirements

• Knowledge of HHSC state and federal regulations applicable to client service contracting.
• Knowledge of planning, evaluation and implementation of client service contracts.
• Knowledge of budgeting, RFPs and writing and reviewing contracts.
• Knowledge of program monitoring and evaluation.
• Knowledge of financial analyses and examination procedures for regulated entities.
• Knowledge of financial and industry terminology and practices.
• Knowledge of statistical analysis.
• Skill in the use of a computer and applicable software. (Microsoft Word, Excel, Access).
• Skills in analyzing information and data modeling.
• Skill in providing training and technical assistance activities for providers of health care services.
• Skill in identifying problems, evaluating alternatives and implementing solutions.
• Skill in verbal and written communication.
• Ability to communicate clearly and effectively in verbal and written form.
• Ability to develop, evaluate and interpret policies and procedures.
• Ability to analyze, evaluate, and summarize financial and management records for accuracy and conformance to procedures, rules, and regulations;
• Ability to gather, assemble, correlate and analyze facts and devise solutions to operational problems.
• Ability to prepare reports and correspondence regarding findings.
• Ability to exercise independent judgment in the performance of job assignments under general supervision.
• Ability to work well within a large multi-disciplinary team and act as a team lead for key projects.
• Ability to establish effective working relationships with staff at all levels of an organization, agencies, providers, stakeholders and elected officials.
• Ability to think creatively and support creative thinking in others.
• Ability to analyze data and reports and communicate appropriate actions based on analysis.
• Graduate from an accredited university or college with a Bachelor’s Degree in fields related to Accounting,Finance, or Business. Applicants without a degree may substitute experience on a year-for-year basis.
• 1 year experience in Invoice verification and processing
• 1 year experience in CAPPS Financial

Nice To Haves

• Reconciliation experience
• Experience in communication with vendors/clients
• Experience in preparing POAs and ETVs

Responsibilities

• Develops and implements program policy and procedure regarding funds management.
• Responsible for billing, tracking, monitoring, and reporting for contracted local agencies to support WIC activities and other WIC vendors.
• Performs detailed review, preparation, processing, and approval for payment of voucher/claims submitted by contractors.
• Responsible for the reconciliation of approved vouchers/claims to the CAPPS PeopleSoft system and ensuring compliance with established procedures, requirements, laws, and regulations; completeness of data; and presence of adequate documentation.
• Assists in managing and administering the program budget/financial operations for the WIC Program.
• Serves as a consultant on budget/financial aspects of program strategic planning.
• Makes recommendations on the allocation and utilization of funds.
• Strategizes with section and program staff regarding program policies, operations, funding requirements, federal and state requirements, directives and constraints.
• Provides budget/fiscal impact analyses and recommendations on proposed state and federal regulations, legislation, rules and riders.
• Develops documents and improves operating procedures and controls.
• Develops financial objectives and strategies.
• Serves as subject matter expert (SME) on the CAPPS Financial system and provides technical assistance to staff as needed.
• Confers with program staff on budget/financial concerns/problems and offers technical assistance and solutions.
• Monitors and coordinates third-party (USDA) financial reviews, including the accumulation of data, financial modeling, reporting, and monitoring of responses.
• Performs technical assistance to implement oversight activities to ensure effective contracted outcomes and adherence to compliance requirements.
• Works with contractors and internal agency staff in the resolution of technical problems and develops programmatic solutions to complex issues and concerns.
• Interfaces with local, state, and federal officials on contractor guidelines, activities and issues.
• Represents Performance Management Unit at planning sessions, committees, workgroups and meetings.
• Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Benefits

• comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level