WIC Financial Analyst III

TX-HHSC-DSHS-DFPS • Austin, TX

7d • Hybrid

About The Position

Performs complex financial analysis, accounting and budgetary activities for the WIC Office. Analyze WIC program activity from the budget/financial perspective. Work involves compiling, reviewing, and evaluating complex budget/financial data; preparing reports and responding to inquiries; recommending appropriate action to resolve program problems; and planning, developing and implementing new methods and procedures. Serves as contract liaison for WIC funds management. Reviews, analyzes, verifies and approves invoices of WIC program. Communicates with vendors, contract managers and program staff if needed to solve issues. Reconciles and tracks payments.Conducts data analysis and review of processes to define and recommend solutions to problems. Serves as policy expert resource and performs technical writing functions. Strategizes, plans and coordinates how to best handle new program challenges and requirements. Coordinates with Office in developing and carrying out program goals, objectives, and activities. Serves as key contact and coordinator for USDA requests/approvals of funds and requisition activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment.

Requirements

• Knowledge of HHSC state and federal regulations, business rules, policies & procedures.
• Knowledge of governmental accounting.
• Knowledge of WIC program and fiscal systems, processes and procedures.
• Knowledge of data control practices & procedures.
• Knowledge of financial analyses and of financial and industry terminology and practices, and of statistical analysis
• Skill in use of personal computers and networks, Internet, databases, spreadsheet (Excel) and word processing (Word) software, Power Point Presentation. Advance skill in Excel is preferred.
• Skill in gathering and analyzing large data, analyzing trends, and projecting expenditure data.
• Skill in identifying problems, evaluating alternatives and implementing solutions.
• Ability to communicate clearly and effectively in verbal and written form.
• Ability to develop, evaluate and interpret policies and procedures.
• Ability to analyze, evaluate, and summarize financial and management records for accuracy and conformance to procedures, rules, and regulations;
• Ability to prepare reports and correspondence regarding findings;
• Ability to analyze and interpret program and financial data.
• Ability to interpret and apply WIC/HHSC/state/federal policies/procedures laws and regulations.
• Ability to be an effective team member; provide support if needed.
• Ability to pay attention to details and accuracy of work.
• Ability to prepare supporting documentation.
• Ability to plan and effectively schedule multiple projects, time and resources.
• Ability to produce timely, accurate, and relevant information.
• Ability to effectively utilize appropriate WIC program/financial/HHSC resources to perform work responsibilities.
• Graduate from an accredited university or college with a Bachelor’s Degree in fields related to Accounting,Finance, or Business. Applicants without a degree may substitute experience on a year-for-year basis.
• 2 years experience in governmental accounting
• 1.5 year of experience in CAPPS Financial
• 1.5 year of experience managing Federal grants

Nice To Haves

• WIC program experience
• Invoice processing experience
• Experience in providing guidance or training

Responsibilities

• Develops and implements program policy and procedure regarding funds management and invoices management.
• Responsible for reviewing, tracking, monitoring, assessing, approving invoices.
• Coordinates with vendors, AP staff, contract managers, warehouse staff and program staff.
• Prepares and/or assists in creation of reports, studies, specialized assessments, data/information projects, and ad hoc reports (such as Administration overview, draw down reconciliation, and others).
• Analyzes budget/financial data to perform effective day to day management and makes recommendations to resolve issues, prepares and processed POAs, ETVs, BCMs as needed.
• Reviews federal regulations and reporting requirements and assures that transactions, procedures and reporting are in compliance.
• Coordinates the proper accounting of expenditures under respective funds and works with agency and other program staff to ensure funding sources are allocated and budgeted correctly.
• Collects reviews and analyzes data to maintain accurate account of expenditures and budget balances.
• Coordinates the development and maintenance of Finance Team procedures.
• Assist in managing and administering the program budget/financial operations for the WIC Program.
• Serves as a consultant on budget/financial aspects of program strategic planning.
• Makes recommendations on the allocation and utilization of funds.
• Strategizes with section and program staff regarding program policies, operations, funding requirements, federal and state requirements, directives and constraints.
• Provides budget/fiscal impact analyses and recommendations on proposed state and federal regulations, legislation, rules and riders.
• Develops documents and improves operating procedures and controls.
• Develops financial objectives and strategies.
• Serves as subject matter expert (SME) on the CAPPS Financial system and provides technical assistance to staff as needed.
• Confers with program staff on budget/financial concerns/problems and offers technical assistance and solutions.
• Reconciles RETT and CAPPS Financial systems.
• Monitors and coordinates third-party (USDA) financial reviews, including the accumulation of data, financial modeling, reporting, and monitoring of responses.
• Performs technical assistance to implement oversight activities to ensure effective contracted outcomes and adherence to compliance requirements.
• Works with contractors and internal agency staff in the resolution of technical problems and develops programmatic solutions to complex issues and concerns.
• Interfaces with local, state, and federal officials on contractor guidelines, activities and issues.
• Represents Invoice Team at planning sessions, committees, workgroups and meetings.
• Serves as a back up for WIC database reports, CFO contract roster, org budget.
• Cross trained in other specialized areas to create a strong work force.
• Provides guidance and training to other team members if needed.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.  Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees