Financial Analyst and Reporting Officer

Georgian College•Ontario, ON

5d•CA$40 - CA$47•Onsite

About The Position

Reporting to the Controller, the incumbent Leads the Annual Business Plan submissions, Call for Proposals application (CFP)and actual to budget reporting for the Research and Innovation (RI), Henry Bernick Entrepreneurship Center (HBEC), Federal and Provincial Ministry grants, including but not limited to Literacy Basic Skills (LBS) and Employment Services (ES), Immigration Refugees and Citizenship Canada (IRCC), Pre-Apprenticeship Programs (Pre-APP) and Apprenticeship Enhancement Funds (AEF) etc. The incumbent advises staff at all locations in regards to budget, contracts, budget problem solving, and government program expectations; prepares, distributes and updates forecasts, training plans, budgets and various reports as required; and performs a variety of statistical and/or financial duties. The incumbent liaises directly with various government ministries and local agencies to meet specific reporting requirements. The incumbent is responsible for the preparation of financial information and reports for Contract Training and Special Project activities and prepares year-end working papers and the financial statements for the Ancillary Audits, works directly with the external auditors, includes statements for all sites for many Federal and Provincial Ministry Grants, RI and HBEC.

Requirements

Successfully completed a four-year degree in Accounting or a related field of stud
Five years experience Accounting experience in various industries, including but not limited to industry, hospital, municipalities, education and/or public practice where duties include the investigations of various issues, financial analysis, reconciliations of accounts, working with Ministry agreements, auditing etc.
Proven experience with financial reporting, adjusting journal entries and reconciliations
Knowledge of GAAP and financial reporting practices
Strong computer skills and proficiency with excel are essential
Excellent verbal and written skills, including the ability to summarize and present complex financial date in an organized and concise manne
Work independently and have the ability to interact with coworkers, management, auditors, and Ministry personal
Experience using complex reasoning and foresight to come up with solutions that are not process driven to optimize grants and rationalize such reasoning and solutions
Analytical and critical thinking
Attention to detail
Problem solving

Nice To Haves

Professional designation (i.e. CPA) preferred

Responsibilities

Working with Managers, acts as lead and provides leadership in the development, submission and maintenance of budgets
Assessing the impact of budget changes on operations
Preparing and generating year-end working papers for the external auditors
Liaising directly with the Auditors and answering questions by the auditor
Liaising with various Ministry consultants for information on changes to programs/procedures
Preparing mid-year financial reports for various projects (ie. Apprenticeship and Pre-Apprenticeship)
Submitting the audited Ministry financial reports and Auditor Reports
Answering questions on the College’s financial procedures for Ministry auditors or consultants
Monitoring contracts from the various agencies/Ministr
Ensuring that contract revenue dollars agree with budgeted revenue dollars
Answering questions on Georgian’s financial procedures
Assisting Ministry representatives with clarification and confirmation of costs during audits
Preparing mid-contract financial reports for various projects/programs
Preparing Cash flow (CF) and Project Forecasts Expenditures (FPE) for various Ministry grants, at the start of each fiscal year, at 9 months, at 11 months and/or as requested or when there is slippage
Developing and designing custom budget template for the submission of Call for Proposal (CFP) and applications
Providing guidance during the preparation of the financial budget for the funding requested, cash and in-kind contribution from Georgian College and for the cash and in-kind from the Industry partners
Interpreting Funding Guidelines criteria for the eligible and in-eligible expenditure. Assists, directs and provides guidance to the applicant (department) regarding the completion of the applications
Developing the timeline and schedules meeting for the review and approval process by the Dean/Director/Managers, with Finance, with Controller and the Vice President, Student Success and Corporate Services (48 hours minimum). This is completed for all the applications both Federal and Provincial Ministries, along with other funding sources such as Ashoka, and United Way
Maintaining the internal Grant Application System, that assists with the tracking of all grant proposals for the Colleg
Co-ordinating with Dean/Director/Manager, Legal, Controller, and Vice-President, Student Success and Corporate Services for signature and return to associated funding provider
Developing Planning Budget Submissions (PBS) for particular activities/contracts to ensure all funding has been maximized, to mitigate any risk of reduction in the College’s cash flows
Reviewing and verifies calculations and budget details
Approving the PBS and assigning account numbers where needed
Working with managers to ensure contracts are monitored to ensure all expenses are accounted for according to Generally Accepted Accounting Principles (GAAP)
Monitor all salary expenses to ensure they are not expensed more than 100%25, as this could cause a shortage to the College cash flows
Advises managers on the most effective use of contract revenue to ensure the college obtains the greatest financial benefit from these activities (i.e. with a knowledge of program guidelines, advises managers on which expenses can accurately be placed against the revenue to ensure College expenses are covered and project/program dollars utilized) to ensure the expenditures are following the funding criteria for eligible and in-eligible
Advises Managers, Directors and Deans in the preparation, monitoring and implementation of budgets, business plans, proposals, transfer payment agreements (TPA), contracts, and program expectations
Works with Financial Planning Analyst who leads budget reviews twice-annually with the budget holders
Leads budget reviews for managers who are responsible for the above mentioned Federal and Provincial Ministry grant and other funding sources:
Confirms changes and correcting inaccuracies
Performs follow-up analysis including the verification of revenue and expense, journal entries, budget transfer, etc.
Analyzes the history of budgets to estimate impact of events on budgets
Develops financial reports to assist in decision making for the programs
Approves Bank Wire, Transfers, EFT, e-Transfers
Monthly calculation and posting of the College Vacation Accrual, preparation of the analysis and forecasting
Year-End preparation of the audit working papers for the College Vacation accrual
Completion of credit applications
General support to the Controller as needed