Financial Aid Advisor III
About The Position
Elizabethtown Community & Technical College is seeking a motivated, hands-on Financial Aid Advisor III to manage scholarship programs and provide outreach to current and prospective students. The role oversees scholarship application materials and processes, selection committees, student eligibility, awards, and program accounts. It also manages the Work Ready Kentucky Scholarship program and supports other scholarship initiatives, including dual credit scholarships and Early Childhood Scholarship funds. The advisor reports to the Director of Financial Aid and assists with scholarship marketing and outreach. The position works with students, families, counselors, college representatives, faculty, student affairs, marketing, Institutional Advancement, KHEAA, and other partners to administer and promote scholarships, ensure accurate and timely grant distributions, and maintain compliance with applicable policies and regulations. The role also gives financial aid and scholarship presentations at workshops, orientations, high schools, and community organizations.
Requirements
- Bachelor’s degree in a related field and two years of related experience, or equivalent.
- Excellent written and interpersonal communication skills.
- Strong organizational management and student development skills.
- Quality service and teamwork skills.
- Ability to solve problems, demonstrate initiative, and work autonomously.
- Ability to manage multiple tasks with attention to detail.
- Ability to work with people from diverse backgrounds.
- Ability to maintain a high level of confidentiality.
- Ability to use, assess, and manage technology and information systems in the enrollment area.
- Knowledge of federal, state, and institutional financial aid policies and regulations.
- Knowledge of MS Office and relevant applications.
Responsibilities
- Administer the ECTC scholarship program, including the online application process, award management, account reconciliation, PeopleSoft data entry, scholarship verification or cancellation, and annual program promotion and evaluation.
- Manage the online scholarship application platform and adjust application questions as needed to ensure scholarship criteria are met.
- Coordinate with the marketing department to promote scholarship opportunities and host application events.
- Facilitate scholarship selection committees and ensure compliance with regulations, eligibility requirements, and policy.
- Serve as the primary contact for scholarship communications with students, parents, counselors, and college representatives.
- Work with faculty and student affairs to identify prospective applicants for targeted outreach.
- Manage and promote the Work Ready Kentucky Scholarship program, including outreach to current and prospective students.
- Communicate regularly with KHEAA to update, request, and return Work Ready Kentucky Scholarship funds.
- Reconcile Work Ready Kentucky Scholarship funding each semester.
- Conduct financial aid and scholarship presentations at workshops, orientations, area high schools, and community organizations.
- Coordinate with partners to ensure accurate and timely scholarship grant distributions.
- Stay current on trends, best practices, and regulations related to scholarships, state programs, and federal financial aid policies.
- Assist with dual credit scholarships and the dual credit Work Ready Kentucky Scholarship as needed.
- Work with KHEAA to report and disburse Early Childhood Scholarship funds.
- Collaborate with the Dean of Institutional Advancement to raise awareness of the scholarship program among potential donors, prospective recipients, and the community.
- Assist Institutional Advancement with coordinating events to promote and recognize scholarships.
- Perform other duties as assigned by the supervisor.
Benefits
- Health, vision, and dental coverage for employees and their families.
- Tuition reimbursement or waiver for employees, spouses, and dependents.
- 403(b) retirement plan with a 10% employer match on a 5% employee contribution.
- Vacation and sick time.
- Work-life balance.
- 9.5 paid holidays.
- Two weeks of institutional closing pay during the last two weeks of December for qualifying positions.
- Employee Assistance Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
