Financial Aid Advisor III
About The Position
Elizabethtown Community & Technical College is seeking a highly motivated, hands-on Financial Aid Advisor III to provide outreach and manage functions related to scholarship programs. The role includes preparing application materials, coordinating selection committees, determining student eligibility for awards, and managing scholarship accounts. The position reports to the Director of Financial Aid and assists with scholarship marketing and outreach to new and current students. The advisor also manages the Work Ready Kentucky Scholarship program and supports related dual credit and Early Childhood Scholarship activities. The position involves working with students, families, college representatives, faculty, student affairs, marketing, Institutional Advancement, and KHEAA; conducting presentations and application events; and staying current with relevant scholarship, state program, and federal financial aid policies and regulations.
Requirements
- Bachelor’s degree in a related field and two years of related experience, or equivalent.
- Excellent written and interpersonal communication skills.
- Excellent organizational management and student development skills.
- Quality service and teamwork skills.
- Ability to solve problems, demonstrate initiative, and work autonomously.
- Ability to manage multiple tasks with attention to detail.
- Ability to work with people from diverse backgrounds.
- Ability to maintain a high level of confidentiality.
- Ability to use, assess, and manage technology and information systems in the enrollment area.
- Knowledge of federal, state, and institutional financial aid policies and regulations.
- Knowledge of MS Office and relevant applications.
Responsibilities
- Administer the ECTC scholarship program, including coordinating the online application process, managing awards, reconciling accounts, entering data into PeopleSoft, verifying or canceling scholarships, and promoting and evaluating the program annually.
- Manage the online scholarship application platform and adjust questions as needed to ensure scholarship criteria are met.
- Coordinate with the marketing department to promote scholarship opportunities and host application events.
- Facilitate and oversee scholarship selection committees, ensuring regulatory compliance, eligibility requirements, and policy are followed.
- Serve as the primary point of contact for communications with students, parents, counselors, and college representatives.
- Work with faculty and student affairs to identify prospective applicants for targeted outreach and maximize awards.
- Manage the Work Ready Kentucky Scholarship program and market it to current and prospective students.
- Communicate regularly with KHEAA to update, request, and return Work Ready Kentucky Scholarship program funds.
- Reconcile Work Ready Kentucky Scholarship funding each semester.
- Conduct financial aid and scholarship presentations at workshops, orientations, area high schools, and other community organizations.
- Work with partners to ensure scholarship grant distributions are accurate and timely.
- Stay current with trends, best practices, and regulations related to scholarships, state programs, and federal financial aid policies.
- Assist with the dual credit scholarship and dual credit Work Ready Kentucky Scholarship as needed.
- Work with KHEAA to report and disburse Early Childhood Scholarship funds.
- Collaborate with the Dean of Institutional Advancement to build scholarship awareness among potential donors, prospective recipients, and the broader community.
- Assist the Department of Institutional Advancement with event coordination to promote and recognize scholarships.
- Perform other duties as assigned by the Supervisor.
Benefits
- Exceptional health care, vision, and dental coverage for you and your family.
- Tuition reimbursement/waiver for you, your spouse, and dependents.
- 403(b) retirement plan with a 10% employer match when the employee contributes 5%.
- Vacation and sick time.
- Work-life balance.
- 9.5 paid holidays.
- Two weeks of institutional closing pay during the last two weeks of December for qualifying positions.
- Employee Assistance Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
