Financial Affairs Manager
About The Position
The Department of Integrative Biology seeks a Financial Affairs Manager to serve as a key member of the Finance team, providing financial, budgetary, and operational support to faculty, staff, center leadership, and school administration. The position is responsible for financial analysis, budget management, center financial administration, reporting, and business operations supporting the Department's academic, research, and public service mission. The manager oversees departmental financial processes and compliance, advises the accounting team, audits and approves transactions, and ensures records and account certifications are maintained. The position also supervises accounting and procurement/inventory administrative staff, coaches and trains staff, and collaborates with Grants and Contracts and Human Resources on financial and compliance reporting.
Requirements
- Bachelor’s degree and five years of administrative experience, or high school graduation or GED and seven years of administrative experience.
- Ability to effectively prioritize and manage competing issues and deadlines.
- Excellent verbal and written communication skills.
- Ability to work effectively with faculty, staff, and administrative contacts throughout the university.
- Ability to work effectively both as a team member and independently.
- Relevant education and experience may be substituted as appropriate.
Nice To Haves
- More than the required amount of administrative experience.
- Proficiency in examining, organizing, and reporting data.
- Experience working in an academic environment or at a university.
- Working knowledge of UT Austin accounting processes and procedures.
- Experience with DEFINE, Workday, FRMS, UT Market, and Microsoft Office applications.
Responsibilities
- Serve as the financial point of contact for office budgets and accounts.
- Oversee compliance activities, including balance reviews, budget preparation, cost projections, and scholarship processing.
- Perform account reconciliations and analysis; gather data and assist with reporting and complex departmental decisions.
- Assist the Director in maintaining the electronic office management and office contact system.
- Manage faculty and department account and endowment sheets and maintain departmental guides containing accounts and codes for expenditure tracking.
- Advise the accounting team on financial questions involving allowability and sources of funds.
- Audit and approve transactions, including corrections by administrative teams, and approve transaction processes and corrections submitted by those teams.
- Assist with reviews of monthly and fiscal-year transactions.
- Monitor stopgap accounts, process costing corrections, and initiate funding transfers.
- Serve as a backup document creator and processor for office-related actions.
- Ensure financial transactions comply with university policies and applicable regulations.
- Supervise accounting and procurement/inventory administrative staff, providing guidance and oversight for efficient operations.
- Provide ongoing coaching and training opportunities to support staff growth and foster a collaborative team environment focused on problem-solving and continuous improvement.
- Collaborate with the Grants and Contracts Specialist and Human Resources to produce monthly financial reports, specialized projections, and compliance reports for each faculty member.
- Assist the Director and Chair with implementing special reports for financial initiatives.
- Maintain responsibility for accounting records and account certification.
- Interpret and ensure compliance with federal, state, and University policy.
- Perform other duties as assigned.
Benefits
- Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
- Generous paid vacation, sick time, and holidays.
- Teachers Retirement System of Texas defined-benefit retirement plan with employer matching funds.
- Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
