Financial Administrator

University of Toronto • Scarborough, ON

23h • CA$72,119 - CA$92,226 • Hybrid

About The Position

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.In the Facilities Management department, we take pride in our buildings and grounds and provide a welcoming, service-oriented, clean and safe environment for our students, faculty and staff. Our mission is to facilitate the Academic Mission of Excellence in Research and Teaching by providing a safe, clean, healthy, comfortable and sustainable environment for students, faculty, staff and visitors.This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.Under the general direction of the Financial Officer, Facilities Management, the incumbent is responsible for the overall financial administration of the department.

Requirements

• Advanced College Diploma (3 years) in a recognized accounting program or equivalent combination of education and experience
• A minimum of three years of financial and administrative experience in a customer-service oriented environment
• A minimum of three years of experience developing and maintaining spreadsheets and various databases (i.e. Access/Filemaker)
• Intermediate/advanced skills using Microsoft Excel (Pivot tables, macros, formulas)
• Demonstrated knowledge of financial processes and resolving discrepancies, applying & interpreting Guide to Financial Management (GTFM)
• Demonstrated experience with SAP (FIS and HRIS) and working knowledge of FIS/HRIS reports or similar systems
• Demonstrated knowledge of university procurement policies and liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Demonstrated experience with Web TMA or similar systems and providing service support for work order requests

Nice To Haves

• Experience in a university setting is an asset
• Experience in verifying and coding vendor invoices and providing end-to-end support to vendors, from vendor account creation to invoice payments
• Knowledge on applicable collective agreements and/or polices an asset
• Diplomatic
• Meticulous
• Motivated self-learner
• Multi-tasker
• Problem solver
• Team player

Responsibilities

• Supports financial analysis and/or reporting activities by: preparing budget variance reports; generating standard financial reports; identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Accomplishes financial accounting responsibilities by: applying the generally accepted accounting principles to all financial tasks; monitoring department budget to ensure expenditures remain within budgeted allocations; verifying the accuracy and completeness of information; collecting audit information; processing accounts receivable/payable according to the University Guide to Financial Management
• Supports the financial administration of payroll by: collecting supporting documentation required for accounting, payroll and/or HRIS processing; reconciling payroll distribution; troubleshooting and resolving payroll discrepancies
• Supports HRIS records and data management by generating reports
• Ensures the accurate and timely administration of financial processes and procedures by: applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements; analyzing financial processes and procedures and recommending changes for improvement; keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements; verifying that provisions of applicable collective agreements and/or policies are applied appropriately
• Provides guidance and/or direction by: serving as a resource to others by providing job-related guidance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree