Financial Administrator, GJR

The City of Guelph•Guelph, ON

10d•CA$61,487 - CA$76,859•Hybrid

About The Position

The Financial Administrator will provide financial clerical assistance to Guelph Junction Railway (GJR). This role involves processing purchase orders, requisitions, and creating/issuing invoices. The position will also contribute to budget development, reporting, accounting, process improvement, and procurement policy support. The Financial Administrator will maintain external and internal contacts, acting as a liaison between suppliers and requisitioners, with a strong emphasis on quality customer service and continuous process improvement. This role operates within the framework of the City of Guelph Corporate Strategic Plan and Corporate Values.

Requirements

2 years post-secondary education in business administration, financial accounting, or closely related field, preferably within a public sector environment, or an equivalent combination of education and experience.
Knowledge and understanding of procurement and purchasing practices.
Intermediate skill with Microsoft Office applications (Word and Excel).
Excellent communication, customer service and interpersonal skills.
Strong organizational and problem-solving skills with the ability to manage multiple tasks in a demanding environment.
Ability to handle sensitive and confidential information.
Demonstrate initiative and have a strong attention to detail & high level of accuracy.
Knowledge of the Occupational Health and Safety Act.

Nice To Haves

Experience with WAM and JD Edwards.
Railway knowledge.

Responsibilities

Assist with the development and coordination of operating and capital budgets, focusing on data gathering, consolidation, and alignment with corporate policies.
Support multi-year planning processes by compiling inputs and maintaining tracking tools linked to the Strategic Plan and departmental Business Plan.
Coordinate the monitoring of departmental budgets and expenditures, including tracking spending, identifying variances, and liaising with Finance and internal stakeholders.
Monitor progress of the annual business plan and key milestones, supporting status updates and variance explanations.
Assist with the development and administration of funding proposals and agreements, including tracking requirements, deliverables, and reporting deadlines.
Manage day-to-day financial administration, including processing P-Card statements, staff reimbursements, preparing requisitions and purchase orders, supporting accounts payable/receivable processes, and issuing/tracking invoices.
Support procurement and contract administration, including issuing award memos and maintaining documentation.
Maintain and manage records and information systems, including GJR procurement documentation and departmental records.
Support the coordination and administration of departmental operations, including assisting with implementation of work plans, tracking deliverables, and maintaining efficient business processes.
Assist in preparing reports, presentations, correspondence, and Council materials.
Deliver professional customer support, acting as the financial point of contact and directing inquiries appropriately.
Provide administrative and operational support to GJR, including calendar management, coordinating agendas, minutes, and follow-up actions.
Perform other related duties as assigned.

Benefits

Competitive wages
Comprehensive benefits
Paid vacation days, increasing with years of service
Paid personal days
Hybrid and flexible work arrangements
Defined benefit pension plan with OMERS, including 100-per-cent employer matching
Extended health and dental benefits, including Health Care Spending Account
Employee and Family Assistance Program
Parental leave top up program
Learning and development opportunities including tuition assistance
Employee recognition programs