Finance Technician

Caroline Detention Facility•Bowling Green, VA

12d•Onsite

About The Position

The Finance Technician is responsible for providing support to the Finance section at the Caroline Detention Facility. It is a non-exempt, hourly, position with no supervisory responsibility.

Requirements

High school diploma or equivalent
three years of bookkeeping and payroll experience, preferably in a municipal setting
proficiency with automated accounting systems
Valid Virginia driver's license required
Capacity to learn, follow and enforce rules and regulations for operational policies and procedures
flexible in adjusting to changing conditions as required
able to adjust from a computerized to manual environment without hesitation and with minimum guidance
capable of error-free monetary accounting and attention to detail
ability to detect and correct errors
able to deal tactfully and cordially with a variety of people of different levels and cultural backgrounds
be capable of coping under sometimes stressful conditions
be able to work within a confined area for prolonged periods of time
ability to lift 25 pounds
ability to operate a computer, telephone, and other office equipment

Nice To Haves

associate degree preferred
excel experience preferred

Responsibilities

Responsible for daily activities involved with the operation of the facility and detainee accounts, both manual and computerized, to include ensuring all account records are maintained in an accurate, up-to-date, and efficient manner
Accountable for the accuracy of bank deposits and ensuring that all account records are in balance with the respective bank account
Perform daily audits of accounts to verify correctness of account balances
Prepare checks for signatures by two signing officials
Properly assign general ledger codes to all facility expenditures transactions
Ensure posting of checks to the appropriate account, bank account and general ledger account number
Process vendor invoices utilizing established Caroline Detention Facility procedures
Ensure purchase orders are scanned and emailed to the correct departments
Ensure all invoices reach the correct approvers and are approved promptly for payment
Track and manage payments to vendors to avoid issues like duplicate payments and unauthorized charges to accounts
Conduct activities associated with detainee welfare and trust accounts, tracking funds to the Quick Pay Kiosk in Intake and managing petty cash
Process facility employee travel arrangements and training expenditures to include employee registration, travel and transportation, lodging, and paying all fees associated with each
Handle expense reports and reimbursements
Advise the Finance Manager on all account and bank matters affecting any CDF account
Serves as backup to the Accounts Payable Technician
Performs other duties as assigned