Finance Team Assistant (Temporary Full-Time)

Veterans Health Administration•Toronto, ON

8d•CA$25 - CA$30•Onsite

About The Position

The Finance Team Assistant provides operational support to the Billing teams (OHH and/or non-OHH). This includes assisting with billing rejections, reconciling subcontractor invoices, processing credit card payments, supporting collections, and performing other administrative or finance-related tasks as required. The role contributes to accurate and timely billing operations, data integrity, and smooth team workflow. The role will also provide coverage for accounts payable role when required. #LI-PI1 #INVHACorp

Requirements

High school diploma, with a college diploma in Office Administration or Business/Accounting preferred.
Previous experience in billing, finance, or administrative support is preferred but not mandatory.
Strong attention to detail and accuracy in data entry.
Proficiency with Microsoft Office applications (Excel, Outlook, SharePoint) and other relevant software.
Strong analytical and problem-solving skills; ability to follow procedures and escalate appropriately.
Effective written and verbal communication skills, able to interact with internal and external stakeholders.
Adaptable and willing to learn new processes, systems, and tools.
Commitment to client- and family-centered care principles.

Nice To Haves

Experience with Goldcare, HPG Portal, Workday, or other OHH billing tools is an asset.

Responsibilities

Assist in reviewing, investigating, and resolving billing rejections. Apply knowledge of OHH/non-OHH billing rules and escalate complex issues to the Billing Lead as needed.
Process subcontractor billing submissions accurately, maintain subcontractor volume records, and communicate with subcontractors regarding discrepancies or missing information.
Respond to billing-related inquiries from staff and service providers in a timely manner, escalating issues to the Billing Lead when required. Respond to billing-related inquiries from staff and service providers in a timely manner, escalating issues to the Billing Lead when required. Call clients, service providers, care coordinators as needed to collect payment information, maintain accounts receivable (AR) records, and support basic collection activities.
Provide support to fellow Finance Team Assistants and Billing Coordinators as needed. Participate in cross-training, team meetings, and process improvement discussions. Contribute to a positive and solutions-oriented team environment.
Perform accurate data entry for billing, invoices, and financial records. Assist with reconciliations of billing, credit card payments, and subcontractor volumes. Ensure documentation is complete and audit-ready.
Assist with special projects, ad hoc reporting, and a variety of administrative tasks as assigned by the Billing Lead and management. Monitor and triage emails and inquiries sent to the billing team’s group mailbox, ensuring timely and accurate responses. Adapt quickly to new systems, processes, and tools in a dynamic and evolving work environment.