Finance Support Specialist

Systems Technology Forum•Chesapeake, VA

12d•Onsite

About The Position

Systems Technology Forum (STF) is seeking a detail-oriented, highly organized, and motivated Finance Support Specialist to support a variety of day-to-day Finance functions. This position will provide support across Accounts Receivable (AR), Accounts Payable (AP), timekeeping, employee expense reporting, financial data entry, and recordkeeping, with opportunities to expand into payroll support, audit assistance, reconciliations, reporting, and other Finance functions as experience and knowledge develop. This position is well suited for an individual with prior experience in a detail-driven accounting, billing, payroll, revenue cycle, financial support, or comparable professional environment who is looking to apply and expand those skills within a corporate Finance department. The successful candidate must demonstrate strong attention to detail, organization, accuracy, dependability, initiative, professional judgment, and a willingness to learn. The Finance Support Specialist must be comfortable working independently, managing recurring responsibilities based on established deadlines, and following assignments through completion. This position also requires a continuous-improvement mindset. The successful candidate should have the drive and curiosity to learn existing processes, identify opportunities to make them more efficient, and contribute to process improvements, automation, system enhancements, and other initiatives designed to reduce manual effort and improve the Finance function.

Requirements

Demonstrated ability to perform data-intensive and administrative work with a high degree of accuracy.
Strong attention to detail and ability to identify inconsistencies, missing information, and potential errors.
Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and work effectively against recurring and time-sensitive deadlines.
Ability to work independently, take ownership of assigned responsibilities, and follow tasks through completion.
Demonstrated initiative and a self-starter approach to work, with a willingness and ability to learn new processes, systems, tools, and requirements.
Ability to follow established policies, procedures, and internal controls.
Effective written and oral communication skills.
Ability to interact and conduct oneself appropriately and professionally within a professional work environment.
Ability to appropriately handle confidential employee, payroll, financial, and company information with a high degree of discretion and on a need-to-know basis.
Reasonable proficiency with the core Microsoft Office suite, with particular proficiency in Microsoft Excel, and proficiency with Adobe Acrobat.
Ability to work onsite daily at STF's Chesapeake, Virginia office.
Five (5) years of prior professional experience in accounting support, billing, accounts receivable, accounts payable, payroll administration, revenue cycle, financial administration, or another comparable detail-oriented business environment.
Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Economics, or a related field.

Nice To Haves

Experience supporting Accounts Receivable and/or Accounts Payable functions.
Experience with employee timekeeping, payroll, expense reporting, billing, or revenue cycle processes.
Experience reviewing documentation for completeness, accuracy, and compliance with established requirements.
Experience maintaining financial or administrative records in a deadline-driven environment.
Experience supporting audits or responding to audit documentation requests.
Experience using an ERP, accounting, payroll, timekeeping, or expense management system.
Experience participating in process improvement, workflow automation, system implementation, or similar efficiency initiatives.
Advanced Microsoft Excel skills or experience using technology to improve or automate repetitive business processes.
Deltek Costpoint experience is beneficial but not required.
Government contracting experience is beneficial but not required.

Responsibilities

Support Accounts Receivable activities, including billing documentation, invoice preparation and processing, account research, data entry, and maintenance of supporting records.
Contact Accounts Receivable points of contact to obtain status on late payments and assist with follow-up on outstanding receivables.
Support Accounts Payable activities, including invoice processing, documentation review, data entry, and maintenance of vendor and payment records.
Assist with employee timecard administration, including reviewing information for completeness and accuracy, identifying discrepancies, maintaining supporting documentation, and assisting with follow-up as needed.
Assist with employee Expense Report administration, including reviewing submissions and supporting documentation for completeness, accuracy, and compliance with established requirements.
Coordinate directly with employees to obtain Expense Report supporting documentation and timecard processing details.
Update and administer timecard and Expense Report training as required.
Perform accurate and timely financial and administrative data entry within company systems and supporting records.
Maintain organized electronic and hard-copy financial documentation and records in accordance with established company procedures.
Track recurring Finance activities, deliverables, and deadlines and ensure assigned responsibilities are completed accurately and timely.
Research discrepancies and assist with resolving missing, incomplete, or inconsistent information.
Communicate professionally with employees, supervisors, management, customers, vendors, auditors, and other internal and external stakeholders to obtain required information and resolve outstanding items.
Assist with reconciliations, reporting, spreadsheet maintenance, and other Finance-related activities.
Provide documentation and administrative support for internal and external audits and other STF financial data calls.
Assist with payroll-related activities after appropriate training and demonstrated proficiency in assigned responsibilities.
Learn and follow STF Finance policies, procedures, internal controls, and applicable contractual or regulatory requirements.
Proactively identify opportunities to improve Finance processes, workflows, documentation, and internal controls, including opportunities to streamline repetitive tasks, reduce manual data entry, increase automation, and improve efficiency and accuracy.
Assist with the development, testing, documentation, and implementation of process improvements, automated workflows, system enhancements, and other Finance initiatives.
Research and learn available tools and system capabilities that may improve existing Finance processes.
Provide cross-functional support to the Finance team as business needs require.
Perform other related duties as assigned.