Finance Supervisor (Financial Specialist III)

Fairfax County•Fairfax (Ej32), VA

1d•Onsite

About The Position

The Office of Elections is offering an exciting opportunity to join our team. Working under the general registrar/director, this position oversees a $9 million budget. It develops the overall agency-wide budget and fiscal operation and supervises a Financial & Procurement Assistant. As new and changing legal mandates impact the Office of Elections, the incumbent must track these mandates and assist the general registrar/director in analyzing their fiscal impact and the need for additional funding to ensure the department has the capacity to comply. The role independently performs a wide range of professional-level work related to financial management, financial analysis, contracts, cost-benefit analysis, and long-range financial planning. It plans and prepares the department’s operating and capital budget requests, carryover requests, wire transfers, and the financial accrual process. The position applies federal, state, and county policies, procedures, regulations, and legislation impacting the maintenance of financial records for record-keeping and internal and external audits. It reviews, interprets, and implements federal, state, and county laws and procedures to ensure compliance with fiscal and purchasing policies, procedures, and requirements. The role oversees and develops written financial procedures and policies for the department and trains managers and other staff to ensure compliance. It serves as the department’s representative with the department of management and budget, department of finance, and works closely with other county departments and agencies, including the department of procurement and material management (DPMM) and department of human resources (DHR), to help achieve the department's goals and objectives. The position is responsible for overseeing purchasing, contracts, approving shopping carts and purchase orders, managing the nonlocal and local travel program, completing month-end and year-end reconciliation, and all other fiscal-related matters. It collaborates with management to manage contracts, process informal and formal bids, and sole source procurements. The role serves as the subject matter expert on financial and budget matters and processes.

Requirements

Graduation from an accredited four-year college or university with a bachelor's degree in accounting, business administration, public administration, public policy or related field.
Three years of professional-level experience in finance, business administration, budgeting, or contract management.
Must be a registered voter in the Commonwealth of Virginia or ability to become one within 30 days of employment.
Completion of a criminal background check.
Completion of a credit check.

Nice To Haves

A master's degree in a related field or CPA may substitute for 1 year of experience.
Two or more years of experience overseeing, preparing, and projecting budget.
Two or more years of experience supervising staff in a financial setting.
Experience processing monthly and yearly reconciliation for accounts payable, accounts receivable, purchase orders, procurement cards, expenditures, or fund reservations.
Experience in governmental budgeting, accounting, procurement, and/or financial management.
Experience working in elections.
Experience preparing, presenting, and explaining budgetary and financial status and information.
Intermediate proficiency with Microsoft Office Word and Excel.
Bilingual in English and another language.

Responsibilities

Oversees a $9 million budget.
Develops overall agency-wide budget and fiscal operation.
Supervises a Financial & Procurement Assistant.
Tracks new and changing legal mandates and analyzes their fiscal impact.
Performs professional-level work related to financial management, financial analysis, contracts, cost-benefit analysis, and long-range financial planning.
Plans and prepares the department’s operating and capital budget requests, carryover requests, wire transfers, and the financial accrual process.
Applies federal, state, and county policies, procedures, regulations, and legislation impacting financial records.
Reviews, interprets, and implements federal, state, and county laws and procedures for fiscal and purchasing compliance.
Oversees and develops written financial procedures and policies for the department.
Trains managers and staff on financial policies and procedures.
Serves as the department’s representative with the department of management and budget, department of finance, and other county departments and agencies.
Oversees purchasing, contracts, approves shopping carts and purchase orders.
Manages nonlocal and local travel programs.
Completes month-end and year-end reconciliation and other fiscal matters.
Collaborates with management to manage contracts, process informal and formal bids, and sole source procurements.
Serves as the subject matter expert on financial and budget matters and processes.