Finance Supervisor (FTE)

Invest Ottawa/Bayview Yards • Ottawa, ON

5d • CA$65,000 - CA$79,000 • Hybrid

About The Position

Invest Ottawa is seeking a Finance Supervisor to perform a variety of core accounting functions with a focus on accounts payable, treasury, and balance sheet reconciliations. Reporting to the Manager, Finance, this role oversees purchase order and invoice processing, banking and treasury functions, and employee expense administration, ensuring transactions are processed accurately and on time. You will provide day-to-day supervision and support to two Finance Assistants while coordinating accounts payable workflows, supporting vendor relations, and ensuring compliance with finance procedures and internal controls.

Requirements

• Undergraduate degree in Business Administration or Finance, or an equivalent combination of education and work experience.
• Knowledge of generally accepted accounting principles and internal controls.
• Minimum of 3 years of experience in accounts payable, treasury, or finance operations.
• Strong attention to detail, organizational skills, and ability to manage competing priorities and deadlines.
• Strong service orientation with the ability to build trust quickly with internal and external stakeholders.
• Strong proficiency in Microsoft Excel and the Microsoft Office Suite.

Nice To Haves

• Experience coordinating workflows, training staff, or supervising finance support staff is an asset.
• Familiarity with Microsoft Business Central is an asset.

Responsibilities

• Oversee vendor payment processing including EFTs, bill payments, cheque runs, and wire transfers, and monitor accounts payable aging to support timely processing and follow-up.
• Coordinate workflows and approval processes for invoices, staff expenses, and credit card reconciliations, including oversight of purchase orders and vendor banking detail changes.
• Oversee the finance email inbox, ensuring timely responses to payment requests and inquiries from vendors and staff.
• Prepare tax compliance report preparation and filing including HST and import and duties.
• Provide day-to-day direction, guidance, and training to Finance Assistants, and review their work for accuracy, completeness, and adherence to finance procedures.
• Support audit requirements and ensure compliance with accounting controls and finance policies.
• Support onboarding of finance staff and contribute to the development of training manuals and process improvements.
• Manage Emburse or related payment processing tools, including user administration, system configurations, and resolving import discrepancies.
• Prepare and reconcile bank accounts and assigned balance sheet accounts monthly, and support month-end and year-end finance activities related to accounts payable and treasury.
• Manage credit card administration including new card issuance, deactivation, reconciliations, and balance monitoring.
• Review and monitor vendor invoices to ensure proper coding aligned with departmental budgets, and investigate and resolve invoice discrepancies, payment issues, and outstanding balances.

Benefits

• Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact [email protected] to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree