Entry Level Finance Specialist

Hamilton County Clerk of Courts•Cincinnati, OH

1d•Onsite

About The Position

The Finance Division within the Hamilton County Clerk of Courts is responsible for managing financial operations and ensuring compliance with accounting principles and policies. The Entry Level Finance Specialist plays a pivotal role in supporting the financial integrity and operational efficiency of the organization. Reporting to the Chief Financial Officer, this position oversees a range of financial and administrative functions, including payment processing, procurement, vendor management, and data reporting. We are seeking a candidate who shares our vision for maintaining financial accountability and delivering outstanding service, while representing our core values of respect, integrity, kindness, and a commitment to serving others. The ideal candidate will bring a detail-oriented approach, proactive problem-solving skills, strong organizational skills, and a team-oriented mindset. This role is ideal for a motivated professional who is eager to contribute to a dynamic and impactful environment by ensuring financial and operational excellence.

Requirements

High school diploma or equivalent
1–3 years of experience in accounts receivable, accounts payable, bookkeeping, or financial operations
Experience with financial management software
Ability to build and maintain relationships with individuals from diverse backgrounds, characteristics, and perspectives, fostering an inclusive and respectful workplace.
Ability to demonstrate a professional demeanor at all times and align actions with the office’s core values: respect, integrity, fairness, kindness, and service to others.
Ability to learn and apply principles of county budgeting, administration, and applicable financial regulations.
Ability to navigate and comply with federal, state, and local regulations relevant to the role.
Ability to use financial software and tools to calculate, analyze, and identify sources of discrepancies.
Ability to handle sensitive and confidential information with discretion and professionalism.
Ability to work effectively both independently and as part of a collaborative team.
Ability to set goals proactively, prioritize tasks, and consistently meet deadlines.
Skilled in clear, concise, and effective communication, tailored to different audiences and styles.
Skilled in advanced use of Microsoft Excel (e.g., pivot tables, data analysis tools) and Microsoft Word.
Skilled in interpersonal relationship-building, fostering trust and collaboration.
Skilled in preparing accurate and detailed financial reports with an emphasis on clarity and utility.
Skilled in identifying issues, troubleshooting problems, and implementing effective solutions.
Skilled in time management and organizational skills to handle multiple priorities.

Nice To Haves

Knowledge of financial and bookkeeping software, with the ability to adapt to new tools as needed.
Knowledge of fiscal management practices, including budgeting and procurement processes.
Knowledge of finance and accounting principles, industry standards, and emerging trends.
Knowledge of statistical data collection, analysis, and interpretation to inform decision-making.

Responsibilities

Process and reconcile payments, invoices, and expenses to maintain financial accuracy.
Investigate and resolve payment discrepancies.
Manage organizational credit cards and reconcile expenses.
Oversee purchasing, procurement, and compliance processes.
Handle pay-ins, internal transfers, and account vouchers for the Finance Department.
Ensure compliance with financial policies, including the finance retention policy for recordkeeping.
Monitor and reconcile monetary transactions to ensure accuracy and adherence to auditing requirements.
Manage vendor accounts, including registration, updates, and payments.
Monitor copier inventory, lease agreements, and associated costs.
Oversee postage accounts and process annual payments.
Maintain inventory of supplies and approve orders.
Prepare reports on expenditures and budget-related activities.
Maintain detailed and organized records for historical and audit purposes.
Assist with various administrative and clerical tasks to support office operations.
Generate reports from the court management system to determine payment amounts, create supporting documentation, and process payments to nonprofit organizations funded through collected court fees.
Provide support to the Finance and Audit Manager in their absence and assist the Chief Financial Officer as needed.
Safeguard confidential information and uphold the organization's values.