Finance Specialist

University of British Columbia • Vancouver, BC

2d • Onsite

About The Position

Under general supervision, provides complex financial support to the Department of Microbiology & Immunology. Responsible for the preparation, accuracy and processing of financial reports, complex spreadsheets and other related supporting documentation.

This position is at 0.4 FTE. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Requirements

• High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

• Experience using UBC financial systems an asset.
• Training in office procedures and accounting principles and practices is required.
• Ability to maintain accuracy and attention to detail.
• Ability to accurately balance cash and resolve discrepancies.
• Ability to prepare, analyze and reconcile financial statements.
• Ability to exercise tact and discretion in providing financial information.
• Ability to communicate effectively verbally and in writing.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to work effectively independently and in a team environment.
• Ability to demonstrate initiative.
• Ability to accurately gather, organize, and summarize financial information.
• Ability to analyze problems, identify key information and issues, and effectively resolve.
• Ability to effectively use MS Word, Excel at an intermediate level, Outlook, etc.
• Workday training would be an asset.

Responsibilities

• Provides professional financial advice and recommendations to researchers and faculty members in the management of research grants and other sponsored agreements.
• Assists with preparing and reviewing quarterly and annual financial reports for research grants.
• Prepares financial reports relating to both projected and actual expenditures, revenues, cost recoveries and salaries.
• Updates and shares expense summary worksheets with researchers.
• Monitors account activity to ensure the correct program/cost centre is being charged and resolves discrepancies in a timely way.
• Assists with identifying, developing, implementing, and streamlining financial policies and workflow procedures for faculty in accordance with University policies.
• Takes initiative to proactively respond to financial inquiries; troubleshoot issues; and resolve complex problems.
• Analyzes financial issues as they arise, independently investigates appropriate solutions, and communicates directly with faculty and staff members involved.
• Liaises with Financial Operations, Human Resources, Research Services/UILO, faculty members, NSERC, and other external agencies and funders.
• Investigates and resolves queries and errors independently and/or interacts directly with faculty and staff members involved.
• Coordinates and provides training and support in the use of Workday. This support anticipates an evolving range of needs based on the end-user’s knowledge level.
• Performs other duties related to qualification and requirements of job as assigned.
• Trains new staff and faculty on Workday reporting.

Benefits

• The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED