Finance Rep (NE)

Apex Global Solutions•Montebello, NY

About The Position

This role is responsible for organizing all client facility invoices and communication, ensuring they are forwarded to the correct senior in a timely manner. The Finance Rep will also keep facility staff and vendors informed as needed. The primary duties include managing workflow for assigned facilities to ensure timely invoice payments, reconciling vendor accounts, sorting and handling correspondence, running monthly P&Ls, completing monthly projects/checklists, and managing credit cards and other financial tools. Additionally, the role serves as a point of contact for facility vendors, processing statements, addressing payment inquiries, and facilitating payments for sensitive vendors. The Finance Rep must ensure transparent communication and high-caliber customer service, responding accurately to inquiries, proactively addressing workflow barriers, and keeping the direct manager informed about deadlines and process implementation. Other duties may be assigned.

Requirements

Basic computer knowledge and communication skills
Able to prioritize and meet deadlines
Able to operate independently
Attentive to detail
Organized
Able to learn new systems and policies
Possess excellent verbal and written communication skills

Responsibilities

Oversee and manage workflow for assigned facilities to ensure invoices get paid in a timely manner
Enter invoices into GP
Reconcile vendor accounts
Sort and handle incoming mail/correspondence
Run monthly P&Ls
Complete monthly projects/checklist
Management of Credit cards and other financial tools
Serve as point of contact for facility Vendors
Reach out to vendors for missing invoices
Process statements that are sent by vendors
Vendors point of contact for missing payments or questions regarding payments
Facilitating payments for sensitive vendors
Ensure transparent communication and a high caliber of customer service for all relevant stakeholders
Respond timely and accurately to all inquiries
Proactively address any barriers to efficient workflow both intra and interdepartmentally
Keep direct manager informed about deadlines as well as process implementation
Other duties as assigned