Finance Records Clerk - Media Services

Topeka Public Schools USD 501 • Topeka, KS

1d

About The Position

Organizes and orders all materials requested by library media specialists for school media center collections and performs necessary, in district, bookkeeping and accounting regarding Media Services accounts.

Requirements

• Graduation from high school or equivalent
• Experience in bookkeeping/accounting
• Skilled in the operation of personal computers and standard office software, to include Microsoft Word, Excel and Access
• Good communication and interpersonal skills
• Ability to work positively with colleagues, district staff, and business representatives
• Lifting up to 20 lbs.
• Working knowledge of records management and bookkeeping/accounting principles
• Skilled in interpersonal communication
• Ability to organize and prioritize work
• Ability to manage multiple tasks in an environment that may include frequent interruptions
• Ability to understand and follow verbal and written instructions.
• Ability to use standard Office software
• Ability to be flexible about duty assignments
• Speaking, hearing, manual dexterity (coordination of eye/hand for such activities as typing, calculating, work processing and the like), bending/stooping, sitting, walking, reaching/pushing/pulling, lifting 20 pounds, carrying, standing.
• Employee must be able to handle multiple, unrelated demands on time and attention.

Nice To Haves

• Post high school education in bookkeeping/accounting
• Knowledge of TERMS accounting system
• Knowledge of library forms and procedures
• Knowledge of District procedures and policies

Responsibilities

• Organizes order requests to most cost effectively spend budget allocations for library media center collection development
• Orders and receives materials for the Media Services department and the individual school library media centers
• Performs bookkeeping/accounting tasks for the Media Services department, including expenditures for each library media center
• Manages the departmental orders/records in TERMS
• Resolves accounting issues related to Media Services orders and accounts.
• Sets up and maintains budget worksheets in Excel
• Assists with departmental reports, requests, communication and special projects
• Performs clerical duties including filing and data entry using Microsoft Excel and Access.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED