Records Clerk - Special Services

Sulphur Springs Independent School District•Sulphur Springs, TX

About The Position

Ensure efficient operation of the Special Programs administrative office by maintaining records and providing clerical services for the Special Programs Office.

Requirements

High school diploma or GED
Proficient keyboarding, data entry, word processing, and file maintenance skills
Knowledge of correct English usage, grammar, spelling, and punctuation
Knowledge of basic bookkeeping principles
Ability to maintain accurate and auditable records
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or department
Ability to multi-task numerous complex administrative activities
Strong organizational, communication, and interpersonal skills

Nice To Haves

1 year secretarial experience preferred, preferably in public education environment

Responsibilities

Compile, maintain, and file all reports, records, and other documents as required including purging of old documents, following state mandates.
Set up and maintain all Special Education student folders.
Uploading documents to the district platform in a timely manner.
Reviewing special education documents for compliance review.
Submitting records request and fulfilling records requests both for student transfers within the state and out of the state, along with SSI requests.
Maintaining copies of Special Education documents
Answer incoming calls, take messages, and route them to appropriate staff.
Handle questions and requests falling within the level of responsibility.
Assist staff and parents as needed.
Order office supplies for the department.
Assist in welcoming visitors and handle their requests or refer them to appropriate personnel.
Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
Sort, distribute, and deliver mail and other documents
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.