Finance Project Supervisor

University of California, San Francisco • San Francisco, CA

12d

About The Position

The UCSF Department of Psychiatry and Behavioral Sciences (DPBS) is a leader in advancing mental health care, research, and education. The Department is among the nation’s foremost resources in the field of child, adolescent and adult mental health. Joining UCSF DPBS provides an opportunity to work alongside world-renowned experts in psychiatry, psychology, neuroscience, and behavioral sciences. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity. The department is committed to improving mental health across diverse populations and fostering innovation in treatment, prevention, and research. DPBS is seeking a Project Supervisor to lead and manage two team members responsible for the financial administration and reporting of Department gift, internal, state, outside compensation, and Education funds. The Project Supervisor will oversee the execution of complex, large-scale projects across multiple disciplines within the DPBS Finance team, and manage the planning, execution, and monitoring of comprehensive project plans, timelines, budgets, deliverables, and resource allocations. In addition, the Project Supervisor will develop and deliver trainings and workshops designed to strengthen and advance the skills of team members across the department. Receives assignments in the form of objectives with goals and the process by which to meet goals. Responsible for supervising the day-to-day unit activities. Normally directs a section or group of analysts. Oversees and participates in complex projects and initiatives. Collaborates directly with internal and external stakeholders. Provides direction according to established policies and management guidance.

Requirements

• Thorough knowledge of organization or initiative processes, protocols and procedures.
• Solid knowledge of / common organizational- or research-specific computer application programs.
• Strong analytical / problem-solving skills.
• Strong communication and interpersonal skills to communicate and influence others, both verbally and in writing.
• Advanced project management skills.
• Ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain all confidentiality.
• Solid knowledge of applicable policy analysis techniques.

Nice To Haves

• Bachelor's degree in related area and minimum five years of experience including at least three in a supervisory/leadership role / or equivalent experience / training.

Responsibilities

• Manages and directs the work of a section / department. Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
• Provides direct supervision to at least two team members overseeing Department gift, state, internal awards, and Education funds. Ensures the timely preparation and dissemination of accurate financial reports to key stakeholders. Fosters staff development through mentoring, coaching, and skill-building in financial management, analysis, and operational processes. Coordinates with leadership to evaluate and address internal and external work requests.
• Supervises activities associated with the support of a function, research initiative, program and / or organizational unit. Assumes responsibility for quality and quantity of work.
• Manages and oversees complex, high-impact projects involving multiple teams and stakeholders. Develops and maintains project timelines, deliverables, presentations, meetings, and action items to ensure accountability and successful execution. Collects, analyzes, and interprets data to prepare detailed reports and actionable insights. Collaborates closely with stakeholders and leadership to develop impactful presentations and support strategic initiatives. Key projects include: Annual fiscal year consolidated budget Annual fiscal year faculty renewal process Resource management and coordination Team-building initiatives across Finance platforms, including collaboration within the Finance team, across DPBS, and with external partners Large-scale project planning and deployment – i.e. Project One
• Conducts presentations of technical information concerning specific policies, projects or schedules. Participates in the development and monitoring of administrative / research policies and project planning and development for their unit.
• Designs and delivers training programs and workshops that support professional growth, employee engagement, and team retention across the Finance organization. Develops and facilitates specialized learning initiatives, including New Hire Boot Camps and Supervisor Training programs. Creates standardized training modules, reference materials, and written guidelines for use across all Finance pillars, including Research, Non-Sponsored, and Clinical operations. Ensures training content is clear, scalable, and aligned with organizational goals and compliance requirements. Develops and implements best practices for procedures addressing high-impact operational pain points, including MyExpense and BearBuy processing. Identifies opportunities for workflow improvement, process standardization, and operational efficiency. Promotes consistency across teams by establishing standardized processes, encouraging knowledge sharing, and supporting cross-training initiatives to strengthen collaboration, coverage, and operational resilience. Implements a continual feedback process using the Rose, Bud, Thorn framework to gather input, surface opportunities for improvement, and ensure ongoing refinement of processes, training, and team actions.
• Administers organization policies that directly affect subordinate employees
• Designs and implements programs, initiatives, and workplace practices that promote employee engagement, retention, and team morale. Serves as the Team Engagement Ambassador, fostering a supportive, collaborative, and inclusive environment for all team members. Develops and coordinates support structures for new and existing team members, including mentorship programs, onboarding support meetings, and peer engagement opportunities. Maintains consistent communication channels with staff and leadership to proactively identify and address burnout, disengagement, and workplace concerns. Collaborates with hiring managers to define job responsibilities, support interview and selection processes, and streamline onboarding for new hires. Partners with managers to coordinate staffing transitions involving new personnel, role changes, shared responsibilities, and temporary coverage to ensure continuity of operations. Coordinates with department leaders to evaluate, prioritize, and address internal and external work requests while supporting operational efficiency and team alignment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level