Sr Finance/Payroll Spec

Orange County Public Schools•Orlando, FL

1d•Onsite

About The Position

Under administrative direction, this position performs district-based duties associated with coordinating and delegating tasks within the Finance, Accounting, or Accounts Payable departments. This includes reconciling master accounts and processing off-cycle vendor payment requests. The role is responsible for all district payments (checks, credit cards, ACH), determining strategies to maximize district rebates at the lowest cost, and interpreting/implementing procedures adhering to district and governmental guidelines. The position also involves analyzing and monitoring project expenditures.

Requirements

Associate's degree with coursework emphasis in accounting/finance/banking or related area.
Five (5) years of progressively more complex work experience in an accounting/finance/banking area.
Equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.
Ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria.
Ability to apply principles of persuasion and/or influence, providing guidance, assistance, and/or interpretation to others.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials.
Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages; compute discount, interest, profit and loss, ratio and proportion; calculate surface areas, volumes, weights, and measures.
Ability to apply principles of rational systems and interpret instructions.
Ability to exercise independent judgment to adopt or modify methods and standards.
Ability to exercise judgment, decisiveness, and creativity in situations involving evaluation of information against measurable or verifiable criteria.
Ability to exert light physical effort in sedentary to light work, possibly involving lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds).
Ability to perceive and discriminate, with visual perception and discrimination, and oral communication ability.
Tasks are regularly performed without exposure to adverse environmental conditions.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner.
Perform audits and reconciliations of district credit cards through the district banking partner program and Treasury, ensuring accuracy and authorization of charges.
Collaborate with vendors and banking partners to resolve discrepancies or unauthorized charges.
Analyze, compile, and prepare reports for state and federal requirements (e.g., abandoned property, 1099 tax documents).
Submit abandoned property reports for Accounts Payable, Risk Management, and Payroll.
Analyze current vendors to identify potential electronic payment candidates.
Contact potential new credit card vendors to explain payment options and benefits to maximize revenue rebates.
Research and resolve payment problems, communicating resolutions to appropriate parties.
Identify and correct critical errors in posted payments to ensure accuracy.
Serve as a problem solver and resource for internal and external customers.
Create and maintain department process and procedures manuals.
Provide customer support to vendors regarding payment inquiries, involving other departments as necessary.
Generate and analyze reports to facilitate electronic vendor payments via district credit card.
Update external databases with payment information from OCPS's ERP System for the Design and Construction team.
Research payment problems in budget, accounting, and accounts payable, determine resolutions within guidelines, and communicate with supervisors and department heads.
Coordinate departmental duties to ensure a high level of production.
Maintain a filing system for audit review.
Create spreadsheets to break down payments for vendors, ensuring vendor payment requirements are met and maximizing rebate opportunities.
Ensure all vendor master record electronic payment information via ACH is up-to-date, including payment methods and compliance with guidelines.
Assist with coordinating the district's payment process, providing technical assistance and support for timely and efficient vendor payments.
Perform daily, weekly, monthly, and year-end accounts payable functions.
Serve as a liaison between various district departments, financial institutions, and outside entities.
Utilize critical thinking in problem-solving and decision-making, exercising good judgment in resolving payment issues.
Prepare and coordinate communication correspondence with internal and external customers.
Stay updated on current trends, regulatory changes, and technology relevant to the position.
Attend workshops, webinars, and conferences as needed to maintain skill levels in required technologies.
Ensure timely and accurate maintenance of information as part of job responsibilities.
Perform all related duties as directed by the immediate supervisor or department head.