Finance & Operations Analyst

Harlem Grown • New York, NY

6d • $70,000 - $75,000

About The Position

Harlem Grown is an independent, 501(c)(3) non-profit organization whose mission is to inspire youth to lead healthy and ambitious lives through mentorship and hands-on education in urban farming, sustainability and nutrition. We operate local urban farms, increase access to and knowledge of healthy food for Harlem residents, and provide farm-based development programs to Harlem youth. Founded in 2011, Harlem Grown operates 14 urban agricultural sites featuring soil-based urban farms, hydroponic greenhouses, and a mushroom chamber, all located between 122nd and 152nd Streets in Central Harlem, Manhattan. The organization cultivates deep community roots by growing fresh food, strong youth, and lasting relationships, meeting children where they live, learn, and grow. Through Food and Farm Education, youth build healthy habits, leadership skills, and a deeper connection to their community. Urban farms provide free produce and nutritious meals for families while creating joyful spaces for connection and support. Programs increase economic opportunity for families and develop leadership and advocacy skills. Harlem Grown grows healthy children and communities through hands-on education, access to resources, and long-term youth support. Food and Farm Education includes summer camp, in-school and after-school programs, mobile education, service learning, and farm tours. Free community resources include farmstands, Saturdays on the farm, and events. Academic support, internships, and career readiness programs help young people build confidence and skills.

This is a new role designed to support the growing complexity of Harlem Grown’s financial operations, particularly as the organization expands its government contracts and paid partnerships. The Finance & Operations Analyst supports Harlem Grown’s financial resiliency and operational effectiveness through contract administration, accounts payable and receivable, financial reconciliation, budget management, compliance, and other nonprofit finance functions. The ideal candidate is highly organized, detail oriented, and compliance focused, with experience in nonprofit finance or operations. This individual should be comfortable managing multiple workflows simultaneously, coordinating across departments, and maintaining accurate financial and operational records.

Requirements

• Bachelor’s degree and at least 1 to 2 years of professional experience in nonprofit finance, accounting, administration, operations, or a related field.
• Advanced proficiency in Microsoft Excel, including experience with financial analysis and modeling.
• Working knowledge of accounting principles, financial controls, and accounting best practices.
• Experience working with accounting software, financial management systems, and/or CRM platforms.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple deadlines, workflows, and priorities simultaneously.
• Strong written and verbal communication skills.
• Ability to collaborate effectively across departments and communicate financial information to nonfinance colleagues.

Nice To Haves

• Experience with QuickBooks Online and Salesforce.
• Experience supporting nonprofit financial operations, government contracts, grants, or restricted funding.
• Understanding of restricted net asset management and grant related financial reporting.
• Familiarity with youth development, education, or community based nonprofit programming.
• Experience working with government contracting and vendor systems, including New York State Financial System (SFS), MOCS PASSPort, NYC Public Schools vendor systems, and DYCD Connect.
• Experience coordinating financial or compliance requirements across multiple departments.

Responsibilities

• Manage and coordinate government contract operations from award through reimbursement, including documenting and maintaining processes, timelines, and project templates; coordinating across departments to compile contract and reporting requirements; maintaining a detailed tracking system for government awards; serving as administrator for government contracting and reporting portals; proactively following up with agency representatives for timely contracting, invoicing, reimbursement, and payment; and ensuring compliance with applicable government regulations and funder requirements.
• Collaborate with the Manager of Partnerships and Events to manage accounts payable and financial processes related to fee for service programming, generate recurring and ad hoc invoices for paid partnerships, and maintain an up-to-date database of contracts, terms, deadlines, and organizational obligations.
• Deposit checks and communicate donation and invoice payments to appropriate internal stakeholders; issue invoices for contracts, partnerships, and ad hoc requests; review weekly Accounts Receivable Aging reports; serve as a point of contact for staff regarding expense coding, reimbursements, payables, and payment status; review invoices and employee reimbursements for accuracy, appropriate coding, supporting documentation, and compliance; facilitate payable and reimbursement approval workflows and process payments; and maintain Harlem Grown’s corporate card and expense management systems.
• Coordinate organizational credit card activity, including receipt collection, expense documentation, and coding; compile expense reports from third party platforms; support reconciliation between QuickBooks Online, Salesforce, and other applicable financial records; and identify discrepancies and coordinate with appropriate stakeholders to resolve outstanding documentation or coding issues.
• Ensure accurate transaction level coding of restricted net assets at least quarterly; provide complete financial reports to the Advancement Team; monitor restricted funding against approved budgets and proactively flag potential overfunded budget lines; and coordinate with Advancement when donor modifications or budget reallocations may be required.
• Support the annual organizational budgeting process and ad hoc financial reporting requests; maintain department level budget trackers and respond to questions from department budget owners; develop budgets as needed for programs, projects, grant applications, government contracts, and paid partnerships; and support financial analysis and reporting to help teams understand spending against approved budgets.
• Serve as a cross-functional partner to the Program, Operations, and Advancement teams on major compliance projects and multi-department initiatives; support projects including program license renewals, bids and proposals, process documentation, purchasing and procurement, grant applications, and grant reporting; maintain compliance with accounting best practices, internal controls, organizational procedures, and financial systems; identify opportunities to strengthen documentation, workflows, and internal financial processes; and complete special projects and research assignments as needed.
• Support the annual financial audit and tax filing process; compile financial records, supporting documentation, and requested materials for Harlem Grown’s internal finance team, accountants, and auditors; and provide supporting context and documentation to help resolve audit questions and requests.

Benefits

• Diversity, equity, and inclusion are at the heart of what we do.
• Equal opportunity employer.
• Culture of inclusivity where each individual feels as if their identity, experience, and values are represented and supported.
• Space where children, especially those of color, are given the opportunity and skills to lead healthy and ambitious lives.
• Team that reflects and appreciates the underrepresented population of students, families, and people that we serve.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level