Finance Officer

State of Maryland • Carroll, MD

1d • Onsite

About The Position

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

Requirements

• A Bachelor's degree in Accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing.
• Four years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.
• Applicants who had met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Administration classifications or Financial Management specialty codes in the Financial field on a year-for-year basis for the required experience.

Nice To Haves

• One year of experience with FMIS (Financial Management Information System) and Dynamics 365.
• One year of experience with CJAMS (Child Juvenile Adult Management System).
• One year of experience with Microsoft Suite and Google Workspace.
• Two years of local, state, or federal government accounting experience.
• One year of supervisory experience.

Responsibilities

• Manage the Local General Administration (LGA) Fiscal Unit handling funds in excess of $20M annually.
• Direct supervisor of Fiscal LGA and Procurement to ensure unit runs efficiently.
• Coordinate, assign, train, and review fiscal activity.
• Maintain ledgers & reports; develop automated spreadsheets, monitor activity, and train staff on State of Maryland mandated automated systems.
• Make budgetary and spending decisions/recommendations relating to areas of fiscal supervision.
• Ensure work assignments of fiscal and procurement staff are are performed in accordance with established fiscal/administrative policies & procedures.
• Interview, select, coordinate training of new staff.
• Plan, coordinate and evaluate work of fiscal unit.
• Meet with LGA Fiscal/Procurement to ensure completion of unit responsibilities, deadlines, accuracy, adjust workload for absences, etc.
• Approve leave and make necessary staffing decisions for efficient unit operation.
• Complete employee Performance Planning & Evaluation Program (PEP) forms efficiently & timely in accordance with regulations established by Department of Budget Management.
• Oversee maintenance and training for all automated systems (local and statewide) used by fiscal and procurement staff.
• Provide technical guidance and professional direction on automated fiscal systems to include: D365-AFS (online fiscal system administered by DHR); FMIS (Statewide fiscal accounting system administered by Gen’l Acctg Div-Comptroller); E&E/EBTS; D365-AFS; DATAWATCH; ECMS; CJAMS.
• Install & test software updates, troubleshoot & resolve system problems that arise, contact control agencies as needed for technical recommendations or assistance.
• Reconcile & closely monitor daily fund controls for State & Local Administration and Assistance Bank accounts, as well as multiple special local funds accounts.
• Certify adequate funds available in respective bank accounts, NO OVERDRAFTS.
• Review and approve bank account reconciliation of four checking accounts.
• Investigate, process, and authorize stop payment requests for RSTARS, Assistance and Working Fund issued checks, ensure replacement check is issued and affidavit processed if applicable.
• Request copies of cancelled checks from bank(s)/Comptroller as needed for verification of endorser.
• Audit daily cash receipts, reconcile to receipt book for log-in by accounts receivable clerk.
• Ensure cash receipts are applied to appropriate bank accounts.
• Prepare the assistance statistics of the monthly 302 report for compilation with administrative and child support portion completed by Finance Officer and submitted to DHS.
• Audit documentation, authorizations, and other back-up for administrative vouchers, verify accuracy of payment information and coding.
• Sign-off to authorize payment.
• Transmit payments and release deposits in RSTARS to control agency (Comptroller of Treasury).
• Audit payment information in RSTARS, reconcile to back-up & documentation to ensure completeness & accuracy.
• Submit back-up by e-mail, entire process must be completed within rigid Comptroller deadlines.
• Respond to questions/ problems from Comptroller’s Office staff relating to potential audit exceptions they encounter.
• Process journal vouchers to make account adjustments as needed for accuracy and redistribution of funds.

Benefits

• health insurance
• dental
• vision plans
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year
• fifteen (15) days of accumulated sick leave per year
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• at least twelve (12) holiday per year
• Pension – State employees earn credits towards a retirement pension.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees