Finance Manager, JC #9744 (Clerk of the Circuit Court)

Cook County•Chicago, IL

3d•Onsite

About The Position

The Finance Manager is a full-time Shakman non-exempt position that reports directly to the Deputy Director of Budget and Procurement and provides support to the functions of both the Budget and Procurement Departments. This position will be proficient in all activities related to department purchasing and budgeting and will lead any crossover projects and tasks.

Requirements

Bachelor’s degree from an accredited college or university in Finance, Accounting, Management, or related field.
Five (5) years of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field.
One (1) year of full-time supervisory or managerial experience.
OR
High School Diploma or GED.
Seven (7) years of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field.
One (1) year of full-time supervisory or managerial experience.
Excellent organization and planning skills.
Ability to follow directions, multi-task and problem solve in a fast-paced environment.
Excellent customer service skills.
Ability to interact in a professional manner with the general public, attorneys, employees and other court personnel.
Excellent interpersonal and facilitation skills.
Ability to communicate effectively both orally and in writing.
Ability to work with a team and/or independently.
Ability to make clear presentations and facilitate meetings.
Ability to achieve goals and meet deadlines.
Computer literacy with skill and efficiency in entering and retrieving data and preparing informative reports. Proficiency and knowledge of MS Office operations including Word and Excel.

Nice To Haves

Current employee of the Clerk of the Circuit Court.
One (1) year of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field in a government setting.

Responsibilities

Reviews, revises and processes purchase orders including quotes and proposals.
Drafts memoranda to vendors, departments and other government agencies.
Creates County board letters and provides updates for procurement related issues.
Regularly uploads purchasing documents to the County's procurement system.
Regularly reads, interprets and negotiates purchasing contracts.
Reviews existing purchasing processes and makes recommendations for improvement.
Completes purchase orders, requisitions, and packing slips to allow procurement analyst to process payments.
Prepares and drafts initial contracts, renewals and amendments.
Trains newly hired personnel on departmental procedures, policies and system.
Prepares required reports detailing open requisitions, account balances, fund deficits, open position reports, overtime reports, and other related reports to support both budget and purchasing activities.
Participates in budget preparations, transfer of fund requests, budget approval processes including preparation of amendments, and maintenance of expenditure records throughout the fiscal year.
Processes Employee Action Forms by verifying position funding availability and completing budget line transfer request if needed.
Assists in completing Request to Hire (RTH) processes.
Verifies expenditures and prepares employee travel reimbursements.
Reviews and completes Purchasing and Repair Order Request Forms submitted by designated units, ensuring accuracy, completeness, and accurate estimated costs.
Performs other miscellaneous duties as assigned.