UNIV - Finance Manager - Department of Medicine: Divisions of Cardiology & Endocrinology

Medical University of South Carolina•Charleston, SC

9d•Onsite

About The Position

The Finance Manager will manage all financial aspects of the Division of Cardiology and the Division of Endocrinology within the Department of Medicine at the Medical University of South Carolina (MUSC). This role involves extensive financial planning, budgeting, reporting, and analysis for both operating and research budgets, including managing restricted funds and faculty compensation plans. The position also coordinates financial aspects of human resources and faculty affairs, manages research and grant finances, and contributes to departmental financial reporting and analytics. The Finance Manager will serve as a Department of Medicine leader in maintaining custom financial reports and KPIs, collaborating with various stakeholders to ensure financial compliance and support executive decision-making.

Requirements

A bachelor's degree with accounting courses
Five years professional experience in a related area such as accounting, auditing, banking or finance.
Computer literacy.

Nice To Haves

Energetic enthusiastic individuals

Responsibilities

Supports the preparation of the Cardiology Division’s annual operating and research budgets, including monthly budget-to-actual reporting, accrual management, and personnel costing allocation changes.
Manages all accounting and financial reporting for University, MUSCP, and MUSCF accounts for the Cardiology Division, including detailed reporting to the Heart and Vascular Board.
Prepares and manages reporting for over 50 MUSC Foundation funds within the Cardiology Division, including fund balances and anticipated revenues and expenses/commitments.
Prepares and manages the Cardiology Division’s cFTE database and supports the Cardiology Division’s wRVU Tracker.
Monitors annual distribution and use of faculty professional development funds and resolves cash deficits and beginning fund balances proactively.
Assists with financial review and routing of contracts or legal agreements involving the Division of Cardiology.
Manages the invoicing of clinical call agreements and the one-time payment process for advanced practice providers (APPs) and faculty within the Division.
Supports the monthly financial checklist process for the Cardiology Division.
Ensures that all coverage models in the Division are reconciled appropriately.
Actively participates in monthly budget to actual meetings, providing analytical financial reporting for Department leadership.
Coordinates the financial aspects of over 170 faculty, staff, and trainees in the Cardiology Division.
Oversees personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in the Cardiology Division.
Prepares and coordinates all financial aspects of personnel actions and assists with HR onboarding processes for new faculty and staff.
Assists with payroll or RSI stipend processes for Graduate Research Assistants and collaborates with the College of Graduate Studies.
Works closely with colleagues to proactively submit cost allocations, ASWs, and payroll accounting adjustments.
Supports the annual faculty evaluation and contracting processes, along with compensation planning and calculations.
Coordinates quarterly effort reporting process ensuring compliance with Federal, State, Institutional, and agency specific guidelines.
Coordinates clinical trial and pre-award grant preparation for the Division’s research portfolio.
Post award financial management of grants to include accounting and reporting of personnel and non-personnel transactions, monitoring spending, forecasting, and preparing financial reports.
Reviews and approves requests in Cayuse for any new proposals or awards.
Works closely with GCA on timely close out of sponsored projects.
Collaborates with departmental clinical trial colleagues with post award administration for corporate clinical trials.
Provides resolution for any cost over-runs, variances, assures compliance and provides regular financial reports to principal investigators and Division Administrator.
Maintains all incoming payments, including preparing ACH Wire and Check Deposit forms.
Responsible for ensuring all activities are in compliance with Federal, State, and Institutional policies and award specific regulations and requirements.
Supports the preparation of the Endocrinology Division’s annual operating and research budgets, including monthly budget-to-actual reporting, accrual management, and personnel costing allocation changes.
Manages all accounting and financial reporting of University and MUSCP, and MUSCF accounts for the Endocrinology Division.
Prepares and manages reporting for MUSC Foundation funds within the Division of Endocrinology.
Prepares and manages the Endocrinology Division’s cFTE database.
Supports the preparation of the Endocrinology Division’s wRVU Tracker.
Actively participates in monthly budget to actual meetings for the Endocrinology Division.
Coordinates the clinical trial and pre-award grant preparation for the Division’s research portfolio.
Monitors and resolves cash deficits and beginning fund balances proactively for the Endocrinology Division.
Responsible for the preparation and management of custom financial reports for standardized use across all Divisions within the Department of Medicine.
Responsible for updating and distributing the Department of Medicine’s Work RVU (wRVU) Tracker report on a monthly basis.
Responsible for updating and distributing the Department of Medicine’s Key Trends report on a monthly basis.
Ensures that reports include the most relevant data to support decision making by senior leadership.
Analyzes current data being used in reports and makes recommendations for improvements.
Clearly and professionally communicates program matters with diverse stakeholders and communicate financial information clearly and concisely.
Presents high level overview and detailed financial data, including variance explanations of all programs, at monthly meetings with leadership.
Prepares for and participates in faculty meetings.
Other duties as assigned by Department of Medicine Administration.