Finance Manager/Sr Accountant

Henry Morrison Flagler Museum•Palm Beach, FL

23h

About The Position

The Flagler Museum is seeking an experienced, organized, and detail-oriented Finance Manager / Senior Accountant to support the Museum’s accounting and financial functions. Working under the supervision and direction of the Chief Operating Officer (COO), this hands-on position manages the Museum’s day-to-day accounting activities within established policies, procedures, internal controls, and authority delegated by the COO. The role provides day-to-day supervision and guidance to Finance staff and helps ensure that accounting activities, reconciliations, and financial procedures are accurate and timely. The position is responsible for coordinating monthly and year-end close processes, maintaining the general ledger, reviewing financial activity, supporting audit and compliance work, and maintaining accounting systems and procedures. The successful candidate will apply strong technical accounting skills and sound judgment to investigate and resolve issues, improve processes, and preserve the accuracy and integrity of the Museum’s financial information. The COO retains overall oversight and responsibility for the Museum’s financial management, including budgeting, financial planning and forecasting, cash management, banking and investment relationships, endowment oversight, financial policies, and reporting to Museum leadership and the Board. Material accounting matters, unusual transactions, significant control issues, and matters requiring authorization must be referred to the COO in accordance with Museum policies and approval authority.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Minimum five years of progressive accounting experience.
Strong knowledge of GAAP and financial accounting principles.
Demonstrated experience with general ledger accounting, journal entries, reconciliations, and month-end close.
Experience supporting annual financial statement audits.
Strong Microsoft Excel skills.
Excellent analytical, organizational, and problem-solving abilities.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities and meet established deadlines.
Strong technical accounting knowledge and understanding of internal controls.
Ability to independently research and resolve accounting discrepancies.
Ability to review others’ work and provide effective guidance.
Strong organizational and time-management skills.
Excellent written and verbal communication skills, including the ability to communicate accounting information clearly to non-financial staff.
Ability to maintain confidentiality and exercise sound professional judgment.
Collaborative and service-oriented approach.
High level of integrity and professionalism.

Nice To Haves

Experience with nonprofit accounting.
Experience with Blackbaud Financial Edge or similar accounting software.
Experience supervising or providing day-to-day oversight to accounting staff.
CPA or advanced accounting credentials; preferred but not required.

Responsibilities

Manage and coordinate monthly and year-end accounting close processes.
Maintain the general ledger and prepare and review journal entries, accruals, and month-end adjustments.
Prepare and review balance sheet and general ledger account reconciliations.
Reconcile bank, investment, credit card, and other financial accounts.
Review revenue, expense, asset, and liability activity for accuracy, classification, and proper accounting period.
Research and resolve accounting discrepancies and reconciliation differences.
Maintain supporting documentation for general ledger activity and ensure transactions comply with GAAP and applicable nonprofit accounting standards.
Provide day-to-day supervision, guidance, and review of the Finance Assistant.
Oversee accounts payable, accounts receivable, daily revenue, deposits, and cash receipt accounting processes.
Review transactions for appropriate coding, documentation, authorization, and accuracy; monitor workflows and closing schedules.
Review work prepared by the Finance Assistant, including reconciliations and supporting schedules.
Serve as the primary escalation point for accounting discrepancies, vendor issues, and reconciliation differences, and escalate material or unusual matters and control concerns to the COO.
Coordinate accounting preparation for the annual financial statement audit with the COO; prepare and review audit schedules, reconciliations, and supporting documentation; coordinate auditor responses and assist in resolving accounting questions.
Support preparation of the annual IRS Form 990 and other required financial filings.
Implement and monitor accounting controls and procedures, and support implementation of recommendations from audits and other financial reviews.
Maintain the integrity of the accounting system and related processes; support implementation and optimization of accounting and financial systems.
Evaluate accounting workflows and recommend improvements to efficiency, accuracy, documentation, and internal controls.
Maintain accounting procedure documentation and assist with developing and implementing Finance department procedures.
Provide accounting information, schedules, reconciliations, and analysis to the COO as requested.
Assist department managers with accounting questions, transaction coding, and established financial procedures.
Support accounting and reconciliation of capital projects and fixed assets.
Assist with special projects and organizational initiatives as directed by the COO.