Finance Manager - Facilities Vendor Management

RTX•El Segundo, CA

7d•$107,500 - $204,500•Hybrid

About The Position

The Finance Manager role provides critical financial, operational, and vendor management support for Enterprise Services Real Estate global facilities and project delivery operations. The position ensures accuracy, compliance, and efficiency across purchase orders, invoices, budgeting cycles, cross entity billing, tax reconciliation, and strategic projects. Collaboration with vendors, buyers, site FM teams, BU finance, and cross functional stakeholders is required to drive operational excellence, data integrity, and continuous process improvement. This position will support the Americas Regions (West, Central and East). Minimal 10-15% travel.

Requirements

A University Degree in Finance or Accounting or equivalent experience and minimum 8 years prior relevant experience, or An Advanced Degree in a related field and minimum 5 years experience
Minimum 5 years experience in financial operations and accounting knowledge.
Experience managing purchase orders, invoice processes, reconciliations, and accruals.
Ability to resolve issues with vendors and buyers collaboratively.
Strong analytical skills and familiarity with budgeting and forecasting cycles.
Experience working with intercompany billing and multi entity environments.
U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Nice To Haves

Experience in facilities management financial operations.
Understanding of global vendor models, CPI, and FX applications.
Exposure to dashboards, and data lake reporting environments.
Familiarity with SAP or other major ERP systems.
Knowledge of cross entity charging frameworks and project management finance.
Experience with compliance audits, fee at risk oversight, and KPI reviews.
Ability to lead process standardization and continuous improvement initiatives.
Excellent communication and cross functional coordination abilities.
High accuracy and attention to detail in recurring processes.

Responsibilities

Maintain core operational and financial datasets, including cost settlements and internal authorizations (IDWA, IWA), Rshare document retention, and command media.
Manage charge numbers, finance contacts, cost center/GL mapping, and service category alignment. Support service catalog maintenance and consistency across business entities.
Oversee invoice tracking, change notices, performance reports, and compliance reviews. Partner with buyers and vendors on PO accuracy and audit alignment. Resolve monthly invoice issues and manage credit memos, PO limit problems, tax considerations, PO setup audits, PO backouts, and JV entries. Coordinate tax team engagement and PO creation workflows.
Coordinate FX rate and CPI application with vendors. Align AOP development with business units, site facility managers, and finance. Build and review annual line-item matrices across regional sites.
Collaborate with regional leads and vendors to resolve disputes and secure approvals. Manage payments, backup documentation, and data repositories. Support invoice processes to ensure scope and funding alignment.
Lead year end closeout activities including reconciliations and gainshare validation. Manage accruals, PO oversight, reporting, and process improvements such as invoice backup enhancements. Facilitate finance office hours and support back-office coordination. Review KPIs, fee at risk tracking, audits, and compliance with tax requirements.
Bill vendor costs to BU ledgers and manage intercompany cost flows. Perform billing reconciliations, cost center audits, and balance validations. Oversee unbillable balance reviews and quarterly accrual coordination.
Coordinate PO support for small projects and capital initiatives. Track POs outside contract scope and document site specific FM operational processes. Facilitate cross BU billing, reconciliations, name runs, charge numbers, cost centers, and operational integration. Support Total Cost of occupancy tracking and validation.
Guide cross BU charging and reporting for project finance. Partner with BU Capital POCs for compliance, reconciliations, and reporting. Maintain data integrity across capital and expense lines, including accurate eCAR tracking. Support OneRTX metrics, dashboards, Snowflake reporting, and forecasting/EAC development.
Define and roll out cross-entity charging processes for FM and project delivery. Support FM and project delivery teams through process setup, vendor reporting, S4 transition activities, fee audits, PO compliance, and quarterly accruals. Support project delivery in rate development, charging, capital and expense governance, vendor invoicing escalation, and multi entity coordination.