Finance Manager AR-Data

Stanford Sierra Youth & Families•Sacramento, CA

8d•Onsite

About The Position

The Finance Manager position is a full-time, in-office role based in Sacramento, California. Applicants must reside within commuting distance of Sacramento. This role provides day-to-day leadership and supervision of assigned Finance staff, including workload management, coaching, performance feedback, and development. It involves developing and implementing onboarding, training, and ongoing professional development plans for Finance staff. The position monitors departmental compliance, internal controls, and system efficiency, and conducts ongoing assessment of departmental operations, reporting identified risks, deficiencies, and corrective action plans to the Controller. The Finance Manager serves as a role model for professional conduct, collaboration, and ethical standards, and supports employee relations matters in collaboration with leadership and Human Resources. Ensuring effective communication within the Finance team and across departments is also a key aspect of this role. The position oversees payroll, accounts payable, accounts receivable, general ledger activities, and data & financial reporting, ensuring accuracy, compliance, and efficiency in all financial operations.

Requirements

Minimum of Bachelor’s degree in finance, accounting, economics, or a related field.
Minimum of five (5) years of progressively responsible accounting or finance experience.
Minimum of three (3) years of supervisory or management experience, including staff supervision and performance management.
Experience in nonprofit, community-based, or healthcare organizations is preferred.
Experience working with accounting and financial management systems; Sage Intacct or similar preferred.

Nice To Haves

Experience in nonprofit, community-based, or healthcare organizations is preferred.
Sage Intacct or similar preferred.

Responsibilities

Provide day-to-day leadership and supervision of assigned Finance staff, including workload management, coaching, performance feedback, and development.
Develop and implement onboarding, training, and ongoing professional development plans for Finance staff.
Monitor departmental compliance, internal controls, and system efficiency within assigned functional areas.
Conduct ongoing assessment of departmental operations and report identified risks, deficiencies, and corrective action plans to the Controller.
Serve as a role model for professional conduct, collaboration, and ethical standards.
Support employee relations matters in collaboration with leadership and Human Resources.
Ensure effective communication within the Finance team and across departments.
Oversee day-to-day payroll operations to ensure accurate, timely, and compliant processing in accordance with labor laws, grant requirements, and organizational policies.
Ensure proper allocation of payroll costs across programs, grants, and funding sources.
Maintain and enforce internal controls related to payroll approvals, reconciliations, and system access.
Support month-end and year-end close activities related to payroll, including accruals and benefit reconciliations.
Serve as a primary point of contact for payroll-related audits and grant monitoring reviews; prepare supporting documentation as required.
Partner with HR and program leadership to provide guidance on payroll practices, timekeeping, and cost allocation compliance.
Identify opportunities to improve payroll processes, automation, and reporting accuracy.
Oversee accounts payable operations, including invoice processing, vendor payments, and expense reimbursements, ensuring compliance with organizational policies and funder requirements.
Ensure expenses are accurately coded to appropriate programs, grants, and funding sources.
Maintain internal controls related to purchasing, vendor setup, approvals, and payment processing.
Support month-end and year-end close processes, including AP accruals and reconciliations.
Serve as a primary point of contact for AP-related audits, grant audits, and funder reviews; prepare required schedules and documentation.
Partner with departments to provide guidance on purchasing procedures, allowable costs, and documentation standards.
Identify and implement process improvements to enhance AP efficiency, controls, and compliance.
Oversee accounts receivable processes related to grants, contracts, program service revenue, and contributions, including billing, invoicing, and cash receipts.
Ensure revenue is recognized in accordance with grant agreements, contracts, donor restrictions, and nonprofit accounting standards.
Monitor receivable balances, aging, and collections; follow up on outstanding grant or contract payments.
Reconcile AR sub-ledgers and cash receipts to the general ledger.
Support audits, grant monitoring, and compliance reviews related to revenue recognition and receivables.
Collaborate with program, development, and contracts teams to resolve billing discrepancies and funding issues.
Oversee general ledger activities to ensure accurate recording of financial transactions in accordance with GAAP and nonprofit accounting standards.
Prepare, review, and post journal entries, including allocations and reclassifications across funds and programs.
Ensure timely completion of balance sheet and income statement account reconciliations.
Maintain internal controls over general ledger activity, including segregation of duties and review procedures.
Support annual financial statement audits and single audits by preparing schedules, reconciliations, and supporting documentation.
Partner with finance leadership to support accurate financial reporting by fund, program, and grant.
Monitor financial, revenue, and program data for accuracy, completeness, and compliance with grant and donor requirements.
Support financial reporting and data analysis related to program funding, restricted vs. unrestricted funds, and operational performance.
Collaborate with program, contracts, development, and data teams to ensure accurate data flow between financial and program systems.
Validate data used for funder reports, grant claims, and internal management reporting.
Identify trends, variances, or compliance risks within financial and operational data; elevate findings and recommend corrective actions.
Support audit, single audit, and funder reporting requirements by ensuring data integrity and documentation readiness.
Performs all duties in a manner consistent with the principles and values of agency, while adhering to applicable professional codes of ethics, the agency’s policies and procedures, contractor requirements, and regulatory requirements.
Model and communicate appropriate positive attitudes toward the agency’s Mission, Vision, and Values.
Work collaboratively with all agency programs and staff to provide support as needed.
Utilize and maintain calendar with all work-related details to manage time effectively and share calendar information with coworkers.
Participate in on-going training to expand and develop professional skills.
Perform other duties as necessary for the agency, as assigned.