Finance & Investment Operations Analyst

Yale Investments•New Haven, CT

1d•Hybrid

About The Position

Supports the day-to-day finance, operations, and compliance activities of the investments office. Works under the direction of the Finance & Investment Operations Associate and the Head of Finance & Investment Operations to maintain accurate records, assist with reporting, and ensure adherence to internal policies and regulatory requirements.

Requirements

BA/BS in accounting, finance, or a related field.
Strong attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines.
Proficiency in Microsoft Excel; familiarity with portfolio management or accounting systems is a plus.
Effective written and verbal communication skills.
Ability to handle confidential and sensitive information with discretion.
Eagerness to learn and ability to work both independently and collaboratively in a team environment.
Demonstrated integrity, self-motivation, and a commitment to taking ownership of tasks and following through with high-quality output.
Ability to build effective working relationships across teams and with external partners.

Nice To Haves

Internship or up to 1 year of experience in a finance, operations, or compliance setting.
Familiarity with or interest in the investment management industry, including exposure to private markets.
Interest in leveraging AI and emerging data tools to improve workflows and enhance operational efficiency.

Responsibilities

Book transactions in internal systems related to the office’s direct trading activity and review entries for accuracy.
Monitor and respond to reconciliations performed by the fund administrator across custodian and prime brokerage accounts, and escalate unresolved discrepancies to supervisors.
Review wire transfer requests prepared by the fund administrator prior to supervisor approval.
Monitor the flow of fund manager statements, capital call notices, and distribution notices to assess completeness of the fund administrator’s records and follow up on outstanding or incomplete items.
Coordinate with the fund administrator and investment accounting team to support audit requests and fiscal year close activities.
Work closely with the investment, operations, and legal team to execute the closing of new investment opportunities and to support the overall investment lifecycle.
Generate ad hoc reporting as needed.
Contribute to a strong internal control environment that seeks to protect and safeguard Yale’s financial assets.
Serve as a backup for the preparation and distribution of periodic investment performance reports.
Assist with data validation and reconciliation of returns across internal systems and third-party providers.
Help maintain and update benchmarks, composites, and peer group classifications within the performance reporting system.
Support the preparation of performance materials for the Investment Committee and other stakeholders as needed.
Maintain and organize compliance files, including investment management agreements, side letters, subscription documents, and limited partnership agreements.
Track regulatory filing deadlines and assist with the preparation and submission of required filings.
Support the operational due diligence process by gathering and cataloging manager documentation such as ADV filings, audited financial statements, due diligence questionnaires (DDQs), and compliance policies.
Assist with the review and tracking of investment approvals, policy exceptions, and conflict-of-interest disclosures.
Coordinate document execution workflows, including routing agreements for signature and ensuring fully executed copies are filed.
Help monitor compliance with internal investment policy guidelines and flagging potential issues to supervisors.
Support Know Your Customer (KYC) and Anti-Money Laundering (AML) documentation requirements for new and existing manager relationships.
Assist with responses to internal audit and external regulatory inquiries by compiling requested documentation.