Finance Director (Family Office)

Aquilini Group•Vancouver, BC

3d•Onsite

About The Position

The Finance Director will provide professional support to a Senior Executive within a family office environment by overseeing, organizing and managing a wide range of personal and company financial, tax and stock accounts, ensuring efficient and smooth business operations in a challenging and fast paced environment.

Requirements

Minimum 6-8 years’ directly related work experience and post-secondary education
CPA Designation
Experience providing support to a senior level executive of a large business entity, with a focus on financial matters
Highly professional, organized, meticulous, and extremely detailed oriented with an ability to prioritize assigned duties
A positive approach to completing a wide-range of financial administrative tasks from junior to senior level
A self-starter with a confident, can-do attitude
A good communicator who will keep executive updated on all important issues
Ability to relate professionally to all levels of staff and business executives, with a high level of maturity, diplomacy, and a positive demeanor
A high level of confidentiality, discretion, loyalty and respect is essential
Professional personal presentation and excellent verbal communication skills and telephone etiquette
Strong computer literacy with experience in the use of MS Office programs
Must be available outside regular office hours to handle issues as they arise
Ability to naturally remain calm during stressful periods while remaining focused on the tasks at hand.
Self-directed, the ability to work independently and delivers quality work and presentation.
Excels in team environments

Responsibilities

Responsible for full-cycle accounting and finances for personal business portfolio
Oversees budgets for special projects including tracking financial costs-to-date, projections and cash flows, making cash calls and issuing all payments
Manages account payables and receivables for multiple properties and entities including cutting and mailing out cheques, tracking and recording payment information
Ensures invoices and expenses are tracked and filed accordingly
Calculates and tracks adjusted costs bases for various securities holdings across multiple accounts for multiple entities
Ensures monthly data from various bank and securities statements are recorded in accounting system, reconciles data, and keeps a general ledger for multiple entities
Creates monthly, quarterly, and annual financial statements
Tracks and records loan interest payments
Prepares back up documents and financial statements for annual tax filings for multiple entities
Works with external accounting firm to assist with preparation of tax returns for multiple entities
Meets as needed with executives to present and review financials
Download all monthly bank and securities account statements and organize for bookkeeper
Respond to bookkeeper requests for additional information, supporting documents, etc.
Issue and track POs for all property costs, purchases, etc.
Track invoices coming in for property managers' sign off
Process payments for credit cards, invoices and bills
Liaise with institutions on trade orders for stocks
Handle private placement stock buys
Oversee all restructuring and asset transfers: liaise with tax lawyers, in-house counsel, bookkeeper, Accountants, other external counsel and banks
Compile all annual tax slips and documents for tax returns, and submit to accountant
Assist with audits, as required: review expense account for errors, provide corrections
Oversee tax structure and ensure all transactions go through proper entities with correct back up
Maintain database of all assets, including nominal and beneficial owners
Track and monitor BAs, SOFRs and revolving loans, look for opportunities to combine loans, pay off lines with cheaper debt; transfer cash to cover interest
Prepare all financials and corporate records for new loans and all annual loan reviews
Renew all maturing term loans, pay down from time to time
Review all loan documents related to new loans, annual reviews ensure financial terms are correct
Prepare daily financials and cash flow projections
Cash management: monitor and reconcile all dividends, interest, and other expenses, ensuring cash is moved between accounts to cover cash needs, transferring dividends from all stock accounts
Reconcile all account activity and pending expenses; make recommendations for trust distributions
Track all sells and buys and YTD capital gains/losses
Transfer funds between entities for quarterly loans, ensure they are repaid when due
Liaise with banks for cash transfers, drafts, wires, reports, tax docs, etc.
Draw loans to cover settlement on trades
Send wires for cross-border and large payments
Open new bank accounts, as required