Finance Director
About The Position
The Finance Director directs the financial and administrative operations of the Dauphin County Library System. The role prepares and analyzes financial statements and reports; prepares the budget and Form 990; coordinates the annual audit; and manages organizational assets, including insurance program renewals. The director works with the Senior Management Team to recommend, implement, coordinate, and evaluate library programs and services, serves as staff liaison to the Board’s Executive and Finance Committees, and provides financial leadership to the Capital Area Library District. The position manages Finance Department staff and oversees financial operations including accounts receivable and payable, payroll and related taxes, investments, and account maintenance. It prepares reports and budget materials for Board action and staff planning, advises the Executive Director on fiscal matters, and monitors department budgets. The director maintains records and ensures compliance with federal and state requirements, evaluates finance workflows and service quality, and trains department managers in financial management and budgeting. The role also prepares monthly and other required reports, provides guidance to the Capital Area Library District, speaks to community groups and other libraries, and participates in meetings and continuing education. The position is based at McCormick Riverfront Library in Harrisburg, Pennsylvania. Work is primarily indoors, seated at a desk using a computer, with travel among library facilities and to programs and outreach locations. The employee must provide their own transportation and is reimbursed accordingly.
Requirements
- Bachelor of Arts or Bachelor of Science degree in Business or Accounting.
- Five years of experience in an administrative position that includes financial management and budget preparation.
- Three years of direct supervisory experience.
- Independent transportation for travel to libraries, programs, and outreach locations.
- Excellent customer service and communication skills.
- Ability to communicate clearly, listen effectively, and keep colleagues, team members, and supervisors informed.
- Ability to use computers, the Internet, electronic databases, and equipment basic to the job.
- Ability to use sound judgment, solve problems collaboratively, manage conflict constructively, and adapt to changing priorities.
- Ability to manage time and workflow effectively and uphold professional standards, ethics, confidentiality, and organizational security.
Nice To Haves
- Certified Public Accountant (CPA).
Responsibilities
- Manage Finance Department staff; communicate system goals, priorities, and changes in policies and procedures.
- Plan, direct, and coordinate the Library’s financial operations, including accounts receivable and payable, payroll and related taxes, investments, and account maintenance.
- Coordinate the annual audit and prepare the Form 990 and the financial portion of the Annual Report to the Commonwealth Libraries.
- Manage assets, including insurance program renewals.
- Prepare administrative and budgetary reports for Board action and staff planning; advise the Executive Director on fiscal and budgetary matters.
- Oversee the Finance Department budget and provide oversight of all department budgets, calling attention to unusual or questionable items.
- Work with the Board of Trustees, particularly its Finance and Executive Committees, to provide financial information supporting their fiduciary responsibilities.
- Maintain records and ensure compliance with federal and state laws, including requirements related to tax status, grants and special projects, and employer tax returns.
- Evaluate and audit Finance Department workflows and quality, adjusting procedures and policies as needed.
- Work with the Senior Management Team to review and develop policies, procedures, and long-range plans.
- Train department managers in financial management and budgeting relevant to their daily functions.
- Prepare monthly finance-related reports and other required reports, including surveys requested by government agencies.
- Provide financial guidance to the Capital Area Library District.
- Speak to community groups and other libraries.
- Attend staff meetings and continuing education workshops.
- Perform other related duties and uphold the Library’s Core Values.
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What This Job Offers
Job Type
Full-time
Career Level
Director
