Finance & Data Manager (School of Sciences and Health Professions)

Simmons University • Boston, MA

5d • Hybrid

About The Position

The Finance & Data Manager is a key member of the School of Sciences & Health Professions (SSHP) Operations team, responsible for budget and data management. Reporting to the Associate Director of Operations, the Manager helps ensure that the School’s fiscal resources are used effectively and in compliance with applicable policies, and supports academic and financial data management for data-informed decision-making.

The Manager oversees budget development, purchasing, expense processing, financial tracking, and reporting. The role also supports the Dean’s Office and departmental leadership with academic data reports and analyses, connecting the School’s financial and academic data to help align and leverage resources efficiently. The position calls for strong analytical ability, accuracy, attention to detail, sound judgment, and the ability to manage multiple work streams involving projections, budgets, tracking, and documentation.

This is a full-time, exempt, benefits-eligible position with a standard 40-hour work week. Occasional evening or weekend work may be required. A hybrid work arrangement may be available, subject to School and University policy and supervisor approval. Work is performed primarily in an office environment, with essential physical requirements including sitting, standing, typing, and light lifting up to 10 pounds. The salary range is $51,800–$82,700.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least 3 years of work experience in an operations- or administrative-related role.
• Experience with budgets, purchasing, records systems, data reporting, and/or compliance-related support.
• Excellent working knowledge of Microsoft Excel and Google Sheets, specifically advanced formulas, pivot tables, and charts.
• Advanced proficiency with Google Suite, along with an aptitude and interest in learning new tools and software.
• Strong organizational ability, attention to detail, and analytical skills.
• Ability to manage multiple deadlines and complex projects simultaneously while adapting to changing priorities.
• Ability to maintain confidentiality and exercise sound professional judgment.

Nice To Haves

• Experience working in higher education, specifically in a finance and/or budget-related capacity.
• Experience managing grants.
• Ability to translate and communicate complex data to a variety of audiences in an accessible way.
• Experience with Workday or similar administrative systems.
• Experience with contract management software, such as AdobeSign.
• Ability to work with a variety of stakeholders, including those in leadership roles.

Responsibilities

• Manage SSHP’s annual capital and operating budget planning and submission process in an inclusive and collaborative manner.
• Manage purchasing and expenses, ensuring alignment with approved funds and compliance with University policy.
• Monitor and reconcile budget activity to ensure accuracy and update financial forecasts.
• Prepare financial reports as required or requested.
• Review and route budget-related contracts in alignment with established procedures and compliance expectations.
• Collaborate with University stakeholders in the Provost’s Office, Finance, Purchasing, Accounting, General Counsel, Advancement, and other areas.
• Coordinate with external vendors and suppliers.
• Support the Dean’s Office and Operations team with data-informed operational planning and implementation.
• Assist with SSHP academic data tracking, analysis, and reporting in collaboration with the Operations team.
• Prepare and maintain data-related reports for the Dean each semester and more frequently as requested.
• Support SSHP’s accreditation-related data needs, including collaboration with Institutional Research and other University data stewards.
• Maintain process documentation, trackers, and administrative records to support workflow continuity and compliance.
• Help ensure data and records systems are reliable, consistent, and accessible for School operations.
• Assist with grant proposal budget development, monitor post-award spending, and provide financial reports as needed.
• Track donor-gift spending to ensure compliance with gift agreements and assist with financial aspects of stewardship reports.
• Coordinate the faculty professional development funding process with support from the Operations Coordinator.
• Serve as a resource throughout SSHP on finance-related policies and inquiries.
• Consult with SSHP Department Chairs and Program Directors on their data-related needs.
• Support special projects and additional administrative assignments as directed by the Dean or Associate Director of Operations.
• Perform other duties as assigned.

Benefits

• Benefits-eligible position.
• Health benefits and retirement savings offerings.
• Flexible hours and remote work opportunities are described as work-life balance initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level