Finance Coordinator -NoMad Detroit

Hilton•Detroit, MI

12h

About The Position

The Finance Coordinator processes authorized vendor obligations, administers customer billing and collections, and safeguards hotel cash and banking activity while maintaining complete, accurate, and audit-ready records. Reporting directly to the Director of Finance, the position partners with hotel department leaders and the Finance team to meet daily accounting deadlines, resolve discrepancies, support month-end closing, and comply with hotel, corporate, ownership, and applicable accounting policies. The role handles accounts payable and receivable, general cashiering and cash controls, and month-end, audit, and cross-functional support. It processes invoices and payment batches, maintains vendor and customer records, prepares billing and collections reports, reconciles cash activity, and supports accounting schedules and reconciliations. The position must follow established approval, purchasing, credit, cash-handling, confidentiality, and record-retention controls, and escalate unusual transactions or control concerns. A high school diploma or equivalent and previous accounting or finance experience are required. An associate or bachelor’s degree in Accounting, Finance, or a related discipline, hospitality experience, and familiarity with accounts payable, accounts receivable, and cash-handling procedures are preferred. Strong accuracy, organization, customer service, confidentiality, Excel proficiency, and the ability to meet daily and month-end deadlines are expected. Familiarity with hotel PMS, POS, purchasing/AP, and accounting systems is preferred. Certifications are not required.

Requirements

High school diploma or equivalent required.
Previous accounting or finance experience required.
Strong accuracy and organizational skills.
Strong customer service and confidentiality skills.
Excel proficiency.
Ability to meet multiple daily and month-end deadlines.

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, or a related discipline.
Hospitality experience.
Familiarity with accounts payable, accounts receivable, and cash-handling procedures.
Working knowledge of hotel PMS, POS, purchasing/AP, and accounting systems.

Responsibilities

Receive, verify, code, and process vendor invoices, confirming approvals, purchase orders, receiving support, pricing, quantities, tax treatment, and accounting period.
Maintain vendor files and authorized vendor setup or change documentation, and escalate suspicious changes or potential duplicate vendors.
Reconcile vendor statements and investigate missing invoices, duplicate charges, unapplied credits, deposits, prepayments, and payment discrepancies.
Prepare authorized checks, ACH, or other payment batches for independent approval and release; respond to vendor inquiries and monitor upcoming obligations.
Assist with open purchase order review, unrecorded liabilities, month-end accruals, AP subledger-to-General Ledger reconciliation, and 1099 support as applicable.
Maintain invoice, approval, payment, and audit documentation; review employee reimbursements when assigned.
Prepare and issue invoices for groups, meetings, events, corporate accounts, travel partners, and approved direct-bill customers using supporting records.
Review City Ledger transfers, group master accounts, guest-versus-master allocations, taxes, service charges, concessions, and advance deposits.
Maintain customer profiles, approved credit terms and limits, billing contacts, exemption certificates, and collection notes.
Post approved checks, ACH, wires, and credit card receipts to customer accounts; investigate unapplied cash, overpayments, short payments, chargebacks, and disputes.
Review aging and pursue collections; coordinate with relevant hotel departments to resolve billing discrepancies and escalate delinquent or high-risk accounts.
Prepare aging and collection reports; support authorized refunds, credits, write-offs, bad-debt documentation, and City Ledger-to-General Ledger reconciliations.
Collect, verify, count, and document daily cashier deposits and cash drops, following dual-control procedures where required.
Reconcile daily cash receipts and cashier reports to point-of-sale, property-management, and accounting records, and research shortages and overages.
Prepare bank deposits, deposit logs, and secure transfers according to approved cash-handling and armored-car or bank procedures.
Administer house banks, cashier bank issuance and return, change funds, and petty cash within approved limits and documented authorizations.
Maintain secure custody of cash, checks, deposit supplies, safe access records, and cash-handling documentation; report exceptions or suspected loss immediately.
Track bank deposit confirmations, returned checks, and cash-related reconciling items; support bank reconciliation preparation and follow-up, subject to independent review.
Assist with AP, AR, cash, deposit, and relevant balance sheet schedules, reconciliations, journal-entry support, and month-end close deadlines.
Maintain confidentiality of guest, employee, vendor, banking, payment-card, and hotel financial information.
Ensure transaction processing complies with approval matrices, purchasing policies, credit policies, cash-handling standards, and record-retention requirements.
Support internal, external, ownership, brand, and regulatory audits with complete supporting documentation.
Escalate unusual transactions, possible fraud, discrepancies, or control breakdowns to the Accounting Manager or Director of Finance.
Coordinate with Finance leadership to maintain segregation of duties and independent review of bank reconciliations, vendor changes, payment releases, write-offs, and cash variances.
Perform other related accounting duties and special projects as assigned.