Finance Associate, Shared Services
About The Position
We are seeking an organized and detail-oriented Finance Associate, Shared Services to join our dynamic Finance Team, supporting month-end close, revenue and payroll accounting, tax compliance, financial reporting and reconciliations in a fast-growing, rapidly changing SaaS environment. Using established procedures and your experience, you will ensure day-to-day accounting transactions are carried out accurately and in line with company policies while managing recurring deadlines. This is a hybrid role based in Ottawa, requiring three or more days per week in the office to support collaboration, alignment, and team development.
Requirements
- Progressive experience in general accounting, payroll and accounts payable
- Completed post-secondary education in business, finance, accounting, or related field.
- Pursuing or interested in pursuing a CPA designation.
- Hands-on experience with spreadsheets and financial reports.
- A willingness to learn and identify opportunities to improve systems and processes.
- Proven experience with basic accounting policies and procedures.
- Proficiency in MS Office, databases, and accounting software.
Nice To Haves
- Experience with Netsuite is an asset.
Responsibilities
- Process vendor payments across multiple banking platforms.
- Process credit card payments and reconciliations.
- Administer accounts payable, including vendor set-up, bill entry, and maintaining proper documentation for all vendor bills and journal entries.
- Ensure the accuracy and integrity of payroll data and process payroll for the Canadian entity.
- Assist with employee onboarding, payroll changes, and payroll-related administration.
- Complete year-end payroll reconciliations and filings, including T4s, T4As, NR4s, and EHT.
- Provide support to employees, including expense reimbursements and payroll-related questions.
- Assist in developing overall payroll procedures by recommending improvements or changes for greater efficiency.
- Prepare and post journal entries related to payroll, accruals, prepaid expenses, intercompany transactions, taxes and other recurring activities.
- Perform month-, quarter-, and year-end closing procedures (e.g., recording accrued vacation, credit card statements, accrued payroll).
- Take ownership of certain GL accounts and reconcile them monthly (trade accounts payable, accrued payroll, withholding tax payable, benefit accounts).
- Perform monthly bank reconciliations and support cash management activities.
- Assist with monitoring cash receipts and recording customer payments.
- Support external audits by preparing documentation, reconciliations, and audit requests.
- Ensure compliance with company policies, internal controls, and IFRS accounting standards.
- Assist with preparing disclosures for the financial statements, reports, and working papers.
- Assist in maintaining documentation and procedures supporting financial processes.
- Support ad-hoc projects and other duties as required.
Benefits
- Employer provided health benefits that starts your first day.
- Martello stock option grants.
- Generous paid vacation + 2 paid days for volunteering.
- Professional development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
