Finance Associate, Content

KQED•San Francisco, CA

3d•$30 - $37•Hybrid

About The Position

Reporting to the Finance Manager, Content, the Finance Associate supports purchasing and procurement activities across the Content division. The role is responsible for ensuring timely processing of procurement requests, vendor onboarding, and invoice workflows. The Associate partners closely with the Finance and Accounting teams to maintain efficient workflows and support cost control, procurement efficiency, and vendor management. As a key member of the Content division, this role supports Finance Managers primarily through data preparation, data management, and ad hoc analysis, with a focus on data accuracy, project costing, and cost tracking/reporting. The role requires handling confidential information with discretion and delivering timely, professional support to internal stakeholders. KQED envisions a public media organization with a culture that centers on human dignity, equity, and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling. We value the contributions of marginalized people in society — including Black, Indigenous, and all people of color, people with disabilities, and LGBTQIA+ people — and we believe that these communities must be centered in the work we do, and we strongly encourage members of these communities to apply. KQED Code of Ethics https://www.kqed.org/about/code-ethics The mission that drives us: KQED provide citizens of Northern California with a community-supported alternative to commercial media. We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms, and take people of all ages on journeys of exploration- exposing them to new people, places and ideas. This role will work hybrid between working in KQED's newly renovated headquarters and working remotely.

Requirements

At least 2-3 years relevant experience in accounts payable, accounting or general finance
Clear and concise written and verbal communication skills
Strong collaboration skills with a customer service orientation
Highly organized and strong attention to detail
Operates with a sense of urgency
Ability to manage multiple priorities and meet deadlines
Proficiency with Microsoft Office (Outlook, Excel, Word), Google (Sheets, Docs), and Adobe Acrobat
Previous experience with financial systems and/or procure to pay systems in a mid to large organizations
General understanding of budgets and a good aptitude with numbers
Ability to work independently and take initiatives

Nice To Haves

Experience with Sage Intacct, Zip, and Concur
Intermediate Excel skills (pivot tables and lookups)
Familiarity with 3-way match
Exposure to month-end close processes (accruals)
Familiarity with restricted vs. unrestricted funding

Responsibilities

Create purchase requisitions as needed
Send approved purchase orders, including terms and conditions, to vendors
Collect documentation for received goods and services (e.g., packing slips, bill of lading, receiving logs)
Record receipt of goods and services within the purchasing system (Zip)
Process invoices by ensuring accuracy, proper approvals, compliance with accounting policies, and correct sales/use tax treatment
Prepare monthly reconciliation of corporate cards and virtual cards
Collect receipts and ensure proper coding and policy compliance
Ensure alignment with company and grant funding requirements
Source and purchase production and office supplies
Coordinate with Independent Contractors on material releases and facilitating payments
Serve as a subject matter expert for Direct Travel/Concur
Assist Content staff with expense reports, travel arrangements and event registrations
Support month-end accruals for assigned departments
Review and adjust employee expense coding
Maintain records in a secure, neat and easily accessible manner