Finance Assistant

San Diego Metropolitan Transit System (MTS)•San Diego, CA

9h•$61,516 - $87,353•Hybrid

About The Position

Under the direction of the Deputy Chief Financial Officer (CFO), the Finance Assistant performs a broad range of administrative tasks supporting the CFO, including the handling of both routine and confidential correspondence, scheduling meetings and document management. This position also supports the entire Finance department and is responsible for specific accounting duties including processing accounts receivables and weekly cash receipts, as well as assisting with financial audits. The Finance Assistant provides administrative support for the San Diego Transit Corporation (SDTC) employee pension plan, including tasks such as payment processing and preparing meeting minutes.

Requirements

Possess a high school diploma or GED.
Two years of administrative experience is required.
Must possess and maintain a valid California Driver License or be able to utilize alternative transportation when needed to perform job-related essential functions.
Knowledge of or ability to learn MTS policies and regulations.
Ability to read, understand and apply MTS policies, regulations and union labor contracts.
Ability to write letters, memoranda and reports using clear, concise and grammatically correct English.
Ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy.
Ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel.
Ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions.
Skill in verifying the accuracy and completeness of forms and reports.
Knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire.
Ability to complete a variety of administrative and executive task support for the CFO and finance team in a timely, accurate manner with minimal supervision.
Ability to perform all accounts receivable functions and other financial administrative tasks as assigned by the Controller.
Ability to work independently, using initiative to evaluate and/or analyze existing practices in order to develop new or revised procedures to assist in increasing productivity levels.
Ability to understand finance-related terms.

Nice To Haves

Previous experience supporting an executive-level figure and/or entry level finance/accounting experience is preferred.

Responsibilities

Routes for CFO approval and signature of all relevant documents including contracts and checks under their authority.
Drafts, types, edits and proofreads correspondence, reports, contracts, forms and a variety of other documents for the CFO.
Assists with the creation and maintenance of streamlined document flow within the finance department and all corresponding departments.
Assists the CFO in coordinating of organization’s Performance Incentive Program (PIP) goals and the subsequent consolidation of departmental goal achievement results.
Ensures that correspondence and report deadlines are met and that all information distributed is accurate and complete.
Attends, clerks and records minutes for all Budget Development Committee (BDC) meetings and SDTC Pension Investment Committee meetings. Also periodically attends, clerks and records minutes for MTS Executive Committee (EC) and Board meetings.
Attends monthly Pension Board meetings for visibility of upcoming pensioner distributions.
Schedules meetings and prepares meeting venues with all necessary equipment and documents.
Reviews all organizational travel expense reports to ensure compliance with agency policies.
Maintains monthly updates to the travel authorization report to provide CEO and CFO visibility on agency travel.
Processes the San Diego Transit Corporation Pension Plan payment request forms for Trustee payment.
Reviews SDTC Pension Plan bank statements and assists in the consolidation of Plan financial statements.
Assists in pension related functions such as meeting participation, pension retirement calculations, and Qualified Domestic Relations Order (QDRO) requests.
Maintains the Finance Procedures Manual.
Participates as a Finance representative in Request for Proposal (RFP) evaluations and negotiations.
Updates Finance Forms annually and uploads to the MTS Intranet.
Processes all organizational Account Receivable (AR) invoices in SAP.
Assists with monitoring the AR aging report to ensure customers pay in a timely manner, and makes subsequent customer collections calls outside of invoice terms.
Processes all invoice-related cash receipts in both accounting systems, SAP and Sage.
Serves as an agency Purchase Card (P-Card) holder.
Tracks all non-fare marketing revenue receipts on a monthly basis to ensure all revenues are received and in alignment with contractual terms.
Serves as the Petty Cash custodian for MTS.
Adds and maintains new vendors in SAP.
Reviews and validates compliance on various Finance related contracts, including SDTC Pension contracts.
Performs other duties as assigned.