Finance Assistant

Manulife•Charlotte, NC

10d•Hybrid

About The Position

The Accounting Assistant position is an entry level role providing support for the property management accounting teams as well as administrative support and office management for the Charlotte, NC office. Approximately 75% of this role is supporting the various accounting functions performed in managing timberland property and 25% is providing administrative support and office management.

Requirements

Self-motivation and proactive problem solving
Attention to detail
Professional written and verbal communication
Integrity and confidentiality handling sensitive information
Collaborative, team-first attitude
Proficient in MS Excel, Word, PowerPoint, Outlook, Sharepoint
Ability to learn new applications and programs quickly
Effective listening skills
Ability to multi-task
Excellent organizational skills
Ability to work independently
Positive attitude
Strong work ethic
Open mindedness and ability to take constructive feedback
10-key office machine proficiency to expedite data entry
Experience in booking travel arrangements

Responsibilities

Processing of logging settlement packages received physically and electronically from contract loggers including organizing package contents, recording receipt and scanning settlement and load sheets to a pdf document
Identifying correct contract for the logging settlement received utilizing harvest tracking logs on Sharepoint and data within the Log Inventory & Management System (LIMS)
Reconciliation of load data
Updating and maintaining logs of unposted revenue
Inputting ticket data into Excel spreadsheets and reconciling to logger settlement data
Organizing pdf and excel files for each settlement to prepare for processing in LIMS by Log Accountants
Work with Log Accountants to identify issues and improvements with settlement packages
Contacting contractors to request data and follow up on outstanding items
Scanning and filing documents
Assisting with payment of property taxes through iTAM (tax software) entries and reconciliations
Maintaining assessment values for properties in the iTAM system and running reports within deadlines for potential research and protest by Land Records Manager
Attend weekly meetings with the accounting team in the Charlotte office
Work with other MFM teams on accounting matters
Other ad hoc accounting projects as necessary
Booking travel arrangements for the Timber Strategy Team (“TST”)
Working with travel vendors to respond to changes and cancellations
Preparing and submitting monthly expense reports for TST members
Office management responsibilities include but are not limited to monitoring and purchasing supplies, procuring repair services to maintain office equipment, managing mail and package deliveries
Facilitating and assisting with conferencing equipment and food deliveries for group meetings in the office
Serve as liaison with landlord/office management company to report issues
Manage ButterflyMX door access for employees and visitors