Finance Assistant II

Amador County•Jackson, CA

3d•Onsite

About The Position

Under general supervision, performs a variety of general clerical accounting activities related to the preparation and maintenance of financial and statistical records in a manual or automated environment. Receives and processes a variety of accounting transaction documents; obtains and compares information related to department records, programs, and services; and performs related duties as required. This is the journey level classification in the Finance Assistant series, responsible for independently performing the full range of assigned duties. This position is part-time, with work hours of 4 hours per day, Monday-Friday, with increased hours during the months of December and April.

Requirements

Knowledge of financial operations, services and activities of assigned department.
Knowledge of principles and practices of clerical accounting including transactions, files and records maintenance.
Knowledge of methods and techniques of tracking and reconciling information between documents, accounts and ledgers.
Knowledge of principles and practices of customer service.
Knowledge of modern office practices, methods, and procedures including computers and assigned software.
Knowledge of basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages.
Knowledge of methods, practices, and procedures of bookkeeping, accounts receivable, and accounts payable processes.
Knowledge of applicable state and federal guidelines and regulations.
Ability to perform fiscal clerical duties in assigned department or unit including accounts payable, accounts receivable, treasury, tax collection and related areas.
Ability to review and process a variety of accounting transactions including invoices, purchase orders, tax collection, liens and value transfer.
Ability to develop and maintain financial and accounting records.
Ability to interpret computer printouts.
Ability to make arithmetic computations with speed and accuracy.
Ability to calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
Ability to compare, transcribe, track, and reconcile information between documents, accounts, and ledgers.
Ability to enter data quickly and accurately into automated system.
Ability to operate standard office equipment including computers and assigned software.
Ability to locate, identify, and correct inaccurate or incomplete information.
Ability to perform a variety of financial recordkeeping assignments.
Ability to prepare and maintain accurate reports and records.
Ability to understand and carry out oral and written directions.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
Possession of an appropriate, current, and valid California Driver's License issued by the California Department of Motor Vehicles.

Nice To Haves

One (1) year of experience as a Finance Assistant I with Amador County.

Responsibilities

Maintains financial and statistical records.
Assists in preparing fiscal reports.
Makes arithmetical tabulations.
Codes, verifies, posts, and files various financial documents.
Checks data in various documents for accuracy.
Establishes and maintains customer accounts.
Prepares invoices and aids taxpayers in the establishment of payment plans.
Assists with compilation of budget information including work and time records.
Gathers and summarizes information from source documents or computerized reports and arranges it in understandable, presentable, or prescribed formats.
Handles transactions involving money and other negotiable items related to a department’s programs and operations.
Provides check, balance, and reconciliation of cash statements and computerized reports.
Processes invoices, purchase orders, forms, and other records.
Operates automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms.
Assists the public on questions regarding County taxes and fiscal records.
Assists in the tax collection process including the billing, processing, collection of payment, preparation and recording of tax liens and the release of tax liens.
Assists in data collection to process vehicle title transfer requests.
Contacts vendors and researches past due invoices.
Performs other clerical duties such as typing, filing, counter and customer service, copying, answering phones.
Performs related duties as required.