Finance and Operations Manager

Project 180•Los Angeles, CA

5d•$85,000 - $110,000

About The Position

In this fast-paced and impactful role, the Finance and Operations Manager will be responsible for financial and operational systems, processes, administration, and internal controls. The position's primary goal is to ensure the day-to-day business and financial operations of the organization run effectively and efficiently. P180 is a division within the nonprofit Special Service for Groups, Inc. (SSG), which oversees select HR and financial administration functions on behalf of P180. As P180’s internal finance lead, this role serves as the critical bridge between our division and SSG. The Finance and Operations Manager ensures our operational reality aligns with our financial records and maintains the financial integrity of the organization.This position reports to the Director of Operations and works closely with individuals at all levels of the organization, SSG finance team, outside consultants, and vendors. The Finance and Operations Manager will supervise the Operations Coordinator.

Requirements

Bachelor's degree in Finance, Business, Accounting, or related field
Demonstrated experience developing financial policies and internal controls
Experience with Microsoft and Google Suites, advanced skills in Excel
Experience with ERP systems; Sage experience preferred
Experience managing staff and contractors
Verification of Employment Eligibility and Background Check required
Collaborative Leadership: Proven ability to build relationships and influence stakeholders across a matrixed organization without direct authority.
Communication: Exceptional verbal and written communication skills, with the professional maturity to navigate difficult conversations and escalate critical issues appropriately.
Prioritization & Delegation: Demonstrated skill in managing shared resources and balancing competing priorities; able to distinguish between tasks requiring direct intervention versus delegation.
Problem-Solving: A proactive, solutions-oriented mindset with the ability to take initiative in ambiguous or rapidly changing environments.
Process Excellence: Highly organized and detail-oriented, with a focus on building scalable systems that improve accuracy and efficiency.
Technical Fluency: Comfortable adopting new technologies and leveraging data-driven insights to inform operational and financial decisions.
Adaptability: Resilient and flexible when navigating organizational shifts, new regulations, or evolving business needs.

Nice To Haves

Experience in nonprofit or healthcare sectors
Minimum 7 years of progressively responsible experience in financial management and operations
Knowledge of Medi-Cal billing and compliance requirements
Experience with government grants and multi-source funding management
Contract management certification or training
Experience building financial operations in growing organizations

Responsibilities

Fiscal Oversight: Act as the internal finance lead, ensuring alignment with the central accounting team (SSG) on AP/AR and audit readiness.
Budgeting & FP&A: Lead annual budget development, monthly variance analysis, and multi-source funding forecasts.
Strategic Planning: Drive headcount budgeting, salary forecasting, and resource planning for capital investments and operating expenses.
Reporting: Generate monthly financial dashboards and reports to guide executive decision-making.
Medi-Cal Integration: Partner with Quality Improvement to oversee billing operations, claims processing, and reimbursement tracking.
Lifecycle Management: Oversee the full asset lifecycle (acquisition to disposal), including depreciation and multi-year replacement schedules.
Inventory Control: Implement tracking systems with full audit trails; conduct quarterly physical inventories and reconciliations.
Operational Support: Synchronize equipment provisioning and recovery with headcount planning and employee transitions.
Optimization: Analyze utilization rates and insurance documentation to recommend cost-saving measures.
Negotiation & Risk: Act as the SME for contract negotiations, ensuring favorable terms and financial risk mitigation.
Lifecycle Tracking: Maintain a centralized contract database to monitor deliverables, milestones, and expiration dates.
Vendor Management: Evaluate vendor performance against SLAs and identify opportunities for consolidation or renegotiation.
Regulatory Compliance: Ensure all contracts meet Medi-Cal and legal requirements; develop audit strategies and mitigation frameworks.
Process Improvement: Design and implement scalable policies and SOPs to remove operational bottlenecks.
Data-Driven Insight: Track key operational metrics and provide recommendations for continuous improvement.
Cross-Functional Support: Partner with People & Culture on the operational logistics of the employee lifecycle.
Supervise the Operations Coordinator who splits time between finance projects (50%) and operations service desk (50%)
Balance competing priorities between finance deadlines and urgent operational requests
Provide training and development on financial processes and systems
Conduct performance reviews and provide regular coaching and feedback
Regular attendance required. Holiday or weekend work may be required
Maintain and uphold Agency mission statement, values, policies, procedures, and principles
Perform other duties as needed