Finance and Operations Director

PRISM•Golden Valley, MN

23h•Onsite

About The Position

The Finance and Operations Director provides overall direction for the financial and operational aspects of the organization. This position is responsible for execution and oversight of daily financial, human resources, and general operational activities. This executive leadership position will work closely with the Executive Director to ensure optimal procedures and strategic integration of agency short- and long-range goals, grant compliance, organizational systems, processes and policies.

Requirements

Two (2) years demonstrated success in non-profit finance role
Must be trustworthy, especially in confidential matters
Reliable and efficient
Exceptional attention to detail and accuracy
Ability to work independently and enjoy a fast-past, collaborative environment
Able to work a nominal amount of events that take place outside of normal business hours such as our annual "Taste of the 'Burbs" event, Holiday Toy Shoppe and so on.
Equal and/or combined education and experience may substitute for minimum qualifications.

Nice To Haves

Bachelor's degree in Accounting
Leadership/Supervisor experience
A great sense of humor
Some HR experience and/knowledge
Experience with Quickbooks Online, BILL.com, donor CRM platforms (Bloomerang/Qgiv)

Responsibilities

Maintain all accounts, ledgers and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements
Prepare and provide accurate and timely financial reporting and data analyses to appropriate internal and external stakeholders
Maintain all general ledger accounts, bank reconciliations, monthly & year-end closing procedures
In conjunction with leadership staff, monitor and analyze budget to actual performance for individual projects and program performance
Ensure budgets, expenditures and reporting are aligned with grant and program budgets throughout the grant/fund period.
Prepare financial reporting materials for government, corporate, and foundation grants.
Complete and oversee AR and AP functions
Prepare and perform bank deposits, proactively manage receivables, and report on past due accounts.
Review and research financial statements on a monthly basis for management and the Board of Directors.
Ensure timely and accurate processing of payroll with assistance of outsourced HR consultant.
Responsible for annual audit process to ensure timely completion of the financial statement, 990 and all annual filings in conjunction with the Executive Director and Finance Committee
Ownership of required annual governmental filings
Lead annual budget process
Manage cash flow; assess needs and trends; make recommendations to the ED or finance committee
Establish and maintain robust internal control systems to protect assets and integrity of operations.
Communicate and collaborate effectively with fundraising staff and support the full staff engagement in financial accountability.
Lead, information and support financial aspects of fundraising activities including special events, online giving, or other donor relation activities.
Ensure compliance with all applicable regulations and legislation
Oversees and collaborates with others to develop and update company policies and procedures
Partners with Human Resources to ensure overall organization compliance requirements are met
Ensure employee handbook, conflict of interest, and other relevant documents are maintained and accurate
Oversee Administration Manager in their role to Review, maintain and update all vendor contracts ensuring the best rates, terms and ongoing engagement
Oversee and support Administration Manager in their role in overseeing operational functions of the organization, including facilities, IT, office systems, and procedures
With input from Administration Manager, strategically plan for future operations and technology needs
Safety Director - Work collaboratively with program staff to assess needs and ensure safe, quality, conditions are in effect for all stakeholders in the building
Maintain OSHA logs and perform required reporting