Finance and Human Resources Assistant

Carlisle, Massachusetts GOV•Carlisle, MA

6d•$36 - $37•Onsite

About The Position

The purpose of this position is to provide accounting, personnel, benefits management, and clerical work in assisting the operations of the Treasurer-Collector and Assistant Town Administrator/HR Director; performs all other related work as required. The role involves varied and responsible duties requiring considerable judgment in providing technical services and assistance to the Treasurer-Collector and Assistant Town Administrator/HR Director. Work is performed under the general direction of the Treasurer-Collector and Assistant Town Administrator/HR Director and in accordance with applicable Massachusetts General Laws, Town policies, Town bylaws and relevant state, federal and local regulations and standards. There is no supervision given in this role.

Requirements

Associate degree required
Must be able to obtain a surety bond annually.
Working knowledge of municipal laws and regulations related to accounting, billing and collection activities preferred.
Ability to communicate effectively both verbally and in writing.
Ability to work accurately with frequent interruptions, handling heavy detailed workload.
Ability to work on multiple tasks simultaneously.
Must be proficient in Microsoft Word, Excel, Outlook, tax collection software, Harpers, and municipal accounting software, preferably MUNIS.
Regularly required to walk, stand, sit, talk, and hear; uses hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms as in picking up papers, files, and other common office objects weighing up to 10 pounds.
Must be able to operate a keyboard at an efficient speed.
Vision and hearing at or correctable to normal ranges.

Nice To Haves

HR experience preferred
Accounting experience is a plus but not essential.

Responsibilities

Performs all payroll-related functions, including employee setup and maintenance in BambooHR, tracking leave and accruals, ensuring accurate biweekly payroll processing and reporting in Harpers, and preparing related federal, state, and agency reports.
Supports the efficient operation of Human Resources by performing various administrative duties, maintaining office procedures, and serving as a key contact for employees, department heads, vendors, committees, and the public—especially in the absence of the Assistant Town Administrator/HR Director.
Administers benefits, including processing and reconciling invoices and withholdings, maintaining and updating group insurance offerings, retirement system requirements, and personnel records in a confidential manner. Prepares paperwork for Long-Term Disability claims and Workers’ Compensation, and coordinates closely with the Town’s insurance carrier.
Coordinates employee benefit-related training sessions, organizes annual Health and Benefit Fairs, and schedules pre-employment physicals and onboarding documentation for new hires.
Performs research on HR or insurance topics and prepares professional correspondence, draft edits, and clerical support for boards or committees as required.
Collects and processes all types of payments to the Town, including taxes, departmental revenues, and penalties. Issues duplicate bills, posts payments in the Munis system, and generates receipts and reports.
Responds to inquiries from taxpayers, attorneys, and banks in person and by phone, serving customers at the counter with professionalism and accuracy.
Prepares and performs daily bank deposits via check scanner and/or in-person at bank branches. Initiates bank transfers and wires for payroll, accounts payable, and trust funds.
Coordinates billing operations: generates bill files, works with software vendors and the Deputy Collector on invoice issuance, reviews commitments, and sets billing schedules.
Manages accounts payable by creating payment files, producing check registers, issuing vendor checks, and transmitting files to the bank for disbursement.
Produces Municipal Lien Certificates and supports special meetings or projects as needed.
Performs various clerical tasks, including typing, filing, data entry, and other duties as assigned or dictated by departmental needs.