Finance and HR Specialist

Premise INC•Minneapolis, MN

10d•$24 - $26•Onsite

About The Position

The Finance/HR Specialist is a shared resource supporting both the Finance and Human Resources departments. The role helps keep key business processes running smoothly by assisting with administrative responsibilities, reoccurring tasks, and project work, while also serving as a key backup for essential business functions. This position offers broad exposure to two essential business functions and is ideal for someone eager to learn, grow and build a foundation in business operations.

Requirements

High school diploma or equivalent experience in payroll
3+ years of work experience in an office environment
Strong verbal and written communication skills.
Proficient in Microsoft Office Suite and PDF software
Organizational skills, including time management and multitasking.
Strong attention to detail and math skills.
Ability to handle sensitive HR and Payroll information discreetly and accurately
Strong curiosity and willingness to learn new things
Demonstrate the ability to promote and embody the Premise Core Values: Be Ready to Learn, Build Trust, and Drive to Complete.

Responsibilities

Assist AP coordinator with the entering/approval of invoices
Collect Lien waivers for all subcontractor payments
Keep track of COI’s and make sure we have unexpired ones
Assist with corporate credit card receipt processing
Assist with processing monthly customer billing
Serve as the primary backup for accounts payable and accounts receivable functions during vacations and other planned absences.
Assist weekly with payroll and prevailing wage tasks
Serve as the primary backup for payroll functions during vacations and other absences
Process purchase orders on a daily basis.
Prepare new hire folders for weekly employee onboarding
Enter new hire information into the HR systems
Coordinate post-offer background check and drug screens
Send out benefits enrollment each month to newly eligible employees
Serve as point of contact with employees for benefits questions
Assist with leave of absences
Perform benefit invoice audits monthly
Coordinate apprentice program enrollment
Run and distribute weekly apprentice hours reporting
Reconcile weekly apprentice class attendance with timecards
Conduct weekly apprentice attendance and completion status reviews
Order office supplies as needed for the company
Assist with travel arrangements
Coordinate the company’s electrical licenses
Create and file new/updated employee certifications as needed
Assist the Finance Team in the Month-End Close process
Assist with annual Finance audits and 1099 reporting
Maintain on-line employee personnel folders
Processes unemployment claim forms and verifications of employment
Work on multiple projects throughout the year as directed by HR & Finance