Finance and HR Operations Assistant

ZIZO•Buffalo, NY

14h

About The Position

About Us: ZIZO Technologies Inc. is a data-driven, innovative technology platform focused on transforming employee management. We specialize in data integration, business intelligence, and the gamification of KPIs to address challenges related to employee engagement, disengagement, attrition, and evolving workforce dynamics. ZIZO operates as part of the broader 1800 Group, a multifaceted organization with a diverse portfolio of companies. As a growing technology company, we value precision, accountability, and strong internal systems that support thoughtful, sustainable growth. Job Description: We are seeking a highly organized, detail-oriented Finance and HR Operations Assistant to provide direct operational support across Finance, HR, and internal business operations. This role supports executive leadership and plays a critical part in maintaining accurate systems, compliance, and follow-through across multiple areas of the business. This position is execution-focused. You will be responsible for preparing, organizing, tracking, and maintaining information and workflows. Final review, approval, and decision-making remain with leadership.

Requirements

Experience in finance, HR, operations, or an administrative role requiring strong attention to detail
Excellent organizational, time management, and follow-through skills
High level of discretion and comfort handling sensitive information
Proficiency in Microsoft Office (Word, Excel, Outlook), with strong Excel skills
Experience working in structured systems such as Notion, SharePoint, or similar tools
Strong written and verbal communication skills
Proactive, reliable, and team-oriented work style

Responsibilities

The Finance and HR Operations Assistant supports the day-to-day execution and accuracy of financial, HR, and internal operational processes.
This role is responsible for extracting financial reports and reconciliation materials from QuickBooks, maintaining loan payment trackers, and ensuring all documentation is accurately organized and audit-ready.
The position also supports HR operations and compliance by maintaining employee and contractor databases and updating our PTO tracker.
In addition, the role assists with hiring coordination, including resume review, interview scheduling, and job description updates.
Across all areas, the assistant provides proactive administrative and operational support by tracking deadlines, managing recurring tasks, maintaining internal systems and checklists, and flagging items requiring leadership review to ensure work is completed accurately and on time.