Operations and Finance Manager
About The Position
BerlinRosen Campaigns is hiring an Operations and Finance Manager to support daily business operations, production workflows, and financial coordination across the team. This role serves as a key operational partner to the Managing Partner and senior leadership, ensuring projects run smoothly, budgets are accurate, and internal systems support the team’s work. The Operations and Finance Manager will collaborate closely with finance, production, creative, and PMO stakeholders, managing day-to-day coordination, vendor relationships, and financial tracking. This role is ideal for someone who is highly organized, detail-oriented, and motivated by mission but grounded in process—someone who brings rigor to systems while enabling teams to do their best creative work. Role location: This role is based in our New York, N.Y. office on a hybrid basis. The Campaigns team is in-office at least 3 days per week.
Requirements
- 1–3 years of experience in operations, finance, production management, PMO, or related administrative roles
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities in a very fast-paced, deadline-driven environment
- Proactive problem-solver with strong follow-through
- Strong communication and collaboration skills
- Ability to handle sensitive budgetary and other information with discretion
- Familiarity with tools such as NetSuite, Emburse, Quickbase, HubSpot, Wrike, or similar platforms (or eagerness to learn)
- Flexibility to adapt creatively to the requirements of different clients and audiences
- Some night and weekend availability required
Nice To Haves
- Experience with Democratic campaigns or political consulting strongly preferred
Responsibilities
- Monitor all print production jobs and track vendors, costs, postage, ganging opportunities, and specifics
- Manage and process purchase orders (POs), including obtaining approvals for all print-related orders (printing, postage, vendors, etc.)
- Coordinate with Accounts Payable (AP) to process vendor invoices
- Manage team credit card transactions and reconcile expenses
- Create, maintain, and update client revenue forecasting
- Review client budgets to ensure they have been updated with actual production costs by account staff
- Review Open AR reports and conduct AR follow-ups with clients on outstanding invoices
- Support finance in reconciling invoices
- Contribute to revenue projections and forecasting
- Maintain and manage budget processes, including sensitive financial and confidential information
- Ensure internal systems meet team needs, including ease of use, integration with existing tools, and best cost value
- Serve as the Wrike point of contact for the team
- Maintain HubSpot pipelines and ensure accurate reporting
- Maintain client databases and internal records
- Create, maintain, and manage client contracts in Quickbase (Contracts App)
- Manage relationships with external vendors, including negotiating pricing agreements
- Track which clients use which printers and postage vendors, including expected margins and production assumptions
- Manage and track client finance and vendor invoices
- Oversee and manage the release of print jobs, including timelines, approvals, and production coordination
- Support managing ganging and other production efficiencies
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
