Finance and HR Operations Assistant

ZIZO • Buffalo, NY

7d

About The Position

We are seeking a highly organized, detail-oriented Finance and HR Operations Assistant to provide direct operational support across Finance, HR, and internal business operations. This role supports executive leadership and plays a critical part in maintaining accurate systems, compliance, and follow-through across multiple areas of the business.
This position is execution-focused. You will be responsible for preparing, organizing, tracking, and maintaining information and workflows. Final review, approval, and decision-making remain with leadership.

Requirements

• Experience in finance, HR, operations, or an administrative role requiring strong attention to detail
• Excellent organizational, time management, and follow-through skills
• High level of discretion and comfort handling sensitive information
• Proficiency in Microsoft Office (Word, Excel, Outlook), with strong Excel skills
• Experience working in structured systems such as Notion, SharePoint, or similar tools
• Strong written and verbal communication skills
• Proactive, reliable, and team-oriented work style

Responsibilities

• The Finance and HR Operations Assistant supports the day-to-day execution and accuracy of financial, HR, and internal operational processes.
• This role is responsible for extracting financial reports and reconciliation materials from QuickBooks, maintaining loan payment trackers, and ensuring all documentation is accurately organized and audit-ready.
• The position also supports HR operations and compliance by maintaining employee and contractor databases and updating our PTO tracker.
• In addition, the role assists with hiring coordination, including resume review, interview scheduling, and job description updates.
• Across all areas, the assistant provides proactive administrative and operational support by tracking deadlines, managing recurring tasks, maintaining internal systems and checklists, and flagging items requiring leadership review to ensure work is completed accurately and on time.

Benefits

• Competitive compensation
• Opportunities for professional growth and skill development
• A collaborative, supportive, and execution-focused work environment
• Paid holidays
• Generous PTO policy
• Participation in 401K with up to 5% employer match
• Participation in medical and dental benefits
• Use of our on-site gym
• Access to our inhouse massage therapist

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed