Finance and Administration Manager
About The Position
The Finance and Administration Manager plays a critical role in keeping the Foodbank running with financial integrity and operational precision. Reporting to the CFO, this position is responsible for the day-to-day execution of the organization’s financial operations including, monthly reporting and audit coordination to grant financial tracking, insurance administration, and lease compliance. In addition to financial responsibilities, this position serves as the primary liaison with the Foodbank’s third-party IT provider, managing day-to-day technology needs and vendor coordination. We are looking for a detail-oriented finance professional who takes pride in doing the fundamentals exceptionally well, someone who brings accuracy and consistency to every part of the work and is motivated by the opportunity to grow into greater ownership of the full accounting function over time.
Requirements
- Four-year degree in Finance, Accounting, or a related field or equivalent experience
- Demonstrated experience with financial reporting, audit coordination, and internal controls
- Proficiency in accounting software and financial systems
- Strong analytical skills and exceptional attention to detail
- Proficiency in Microsoft Excel, Word, and Outlook
- Strong organizational, written, and verbal communication skills
- Background check required
- Valid CA Driver’s License
Nice To Haves
- Nonprofit finance or accounting experience
- CPA or equivalent certification
- Experience with grant tracking, reimbursement processes, and program-level P&L reporting
- Experience serving as an IT liaison or managing vendor relationships
Responsibilities
- Prepare month-end financial reporting, including cash flow statements, bank reconciliations, investment updates, and variance analysis
- Provide accounting oversight of payroll data entry in partnership with the People, Culture, and Engagement team
- Maintain long-term lease records and equipment schedules in compliance with ROU standards
- Track grant expenditures, prepare reimbursement requests, and maintain program-level P&L reporting within established systems
- Coordinate the annual audit process, including document preparation and timeline management
- Administer the Foodbank’s business insurance program, ensuring appropriate lines of coverage remain current and compliant across all required areas
- Track MOU records with community partners and route renewals to the CFO for review
- Manage organizational equipment inventory, including laptops, desktops, and employee cell phones, coordinating procurement, replacement, and vendor relationships
- Serve as the primary liaison with the Foodbank’s third-party IT provider for day-to-day technology needs
Benefits
- Generous Paid Time Off: Enjoy 18 days of accrued Paid Time Off for new hires, with additional days awarded as you grow with us.
- Paid Holidays: Take advantage of 13 paid holidays throughout the year to relax and recharge.
- Health Insurance: Benefit from medical, dental, and vision insurance, with 100% of the employee premium covered by the Foodbank.
- Retirement Savings Plan: Plan for your future with an optional retirement savings plan that includes an up to 3% employer match.
- Wellness Program: Participate in our Wellness Program, which offers a $500 annual bonus to support your commitment to healthy living and work-life balance.
- Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.
- Employee Assistance Program: Utilize our Employee Assistance Program for personal and work-related counseling and support, ensuring you have the resources you need to thrive.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
