Finance and Accounting Clerk
Ivy Tech Community College•East Chicago, IN
•Hybrid
About The Position
Under the direction of the Assistant Director of Finance and Accounting, the Business Office Specialist: Business Office Clerk provides operational support for accounting, procurement, and business office functions for the Lake County campus. This position supports day to day financial operations, documentation, and customer service related to non student financial activity in accordance with College policies and procedures.
Requirements
- High school diploma or equivalent required.
- Experience providing administrative or customer service support in an office, financial, or operational environment.
- Strong attention to detail and ability to follow established processes and procedures.
- Strong interpersonal, communication, and organizational skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
Nice To Haves
- Associate’s degree in accounting, business administration, office administration, or a related field.
- Experience with Workday, Banner, or other enterprise financial systems.
- Experience in higher education, public sector, or another regulated financial environment.
Responsibilities
- Provide administrative and operational support for business office functions, including accounting, procurement, travel, and compliance activities.
- Assist with documentation, tracking, and processing related to purchase orders, invoices, disencumbrances, vendor records, and financial files.
- Support inventory and fixed asset processes, including record maintenance, tagging documentation, transfers, and disposals as directed.
- Maintain organized financial records and documentation in accordance with department and College standards.
- Assist with procurement‑related activities, including obtaining quotes, tracking approvals, and supporting purchase order processing.
- Assist with vendor setup and maintenance, including documentation for new vendor requests and updates.
- Provide basic guidance to campus staff regarding procurement and travel processes, referring complex or compliance‑related questions to supervisory staff.
- Support travel documentation and reimbursement processing as assigned.
- Provide customer service support to campus departments related to business office processes, documentation requirements, and transaction status.
- Respond to inquiries in person, by phone, and electronically in a professional, respectful, and timely manner.
- Serve as a point of contact for internal campus partners seeking assistance with business office procedures.
- Assist the Business Office team with day‑to‑day operational needs as assigned.
- Participate in cross‑training to support continuity of Business Office operations during absences, peak service periods, or emergent needs.
- Provide support across business office functions as directed, consistent with training, job responsibilities, and internal control requirements.
- Support peak‑period operations and campus initiatives as needed.
- Maintain accurate records and documentation in accordance with department and College standards.
- Perform other duties logically associated with the position as assigned.
Benefits
- Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
- Dental plan with no-cost preventive services and coverage for orthodontia
- Vision plan with low-cost exams and allowances for glasses or contact lenses
- Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
- Wellness program with opportunities to earn $250 in Wellness Rewards
- Flexible Spending Accounts for healthcare (limited purpose) and dependent care
- 10% employer retirement contribution, fully vested after two years
- Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
- Short-term and long-term disability benefits
- Fee remission for employees, spouses, and dependent children
- Tuition assistance for undergraduate, graduate, and doctoral programs
- Paid professional development opportunities
- Generous paid time off, including vacation, sick leave, holidays, and winter recess
- Flexible work arrangements where available
- Paid childbirth recovery leave (8 weeks)
- Paid parental leave (4 weeks)
- Eligibility for Public Service Loan Forgiveness
- Additional discounts on gym memberships, transportation, and various retail services
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
